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EzAccounting Software Guide: Payroll Processing

ezAccounting -> Quick Start Guide -> Employees and Payroll

ezAccounting software comes with payroll features. Designed with simplicity in mind, ezAccounting payroll software speeds up payroll tax calculations, paycheck printing and tax form reporting.

  • Step 1: Set up Company Information
  • Step 2: Checking Account Set up
  • Step 3: Add and Edit Employees
  • Step 4: Add and Print Paychecks


    You can access payroll functions by clicking the top menu "Payroll/Employee".

    Step 1: Set up Company Information


  • 1.1 Set up company general information here
    report center
    Click to view bigger image

  • 1.2 Set up company tax information option
    company tax options
    Click to view bigger image

    - company Tax ID

    - W3 control number and W3 Establishment number (optional): These two fields will be used for W2 and W3 forms only.

    - FUTA (Federal Unemployment Tax): Employer-side tax only and will not be printed on paycheck stubs The default tax rate for 2013 is 6%. However, many companies can take up to 5.4% credit. Please check with your local IRS office to see what rate you should use.

    - SUTA (State Unemployment Tax): Employer-side tax only and will not be printed on paycheck stubs

    - Save your changes

  • 1.3 Set up company deduction options
    company deduction options
    Click to view bigger image


  • 1.4 Set up company Wage options
    company wage options
    Click to view bigger image

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  • Step 2: Checking Account Set up


    If you have already set up your bank account, you can ignore this step.

    If you need to set up checking account, you can refer this guide how to setup checking account(s).

    Step 3: Add/Edit Employees

  • 3.1 Add employee general information
    report center
    (Click image to enlarge)

  • 3.2 Employee payment and deductions
    - If you set up employee to be paid by salary, then check the option box "Salary Employee" and enter the amount for yearly salary

    - If you set up employee to be paid by hourly, then uncheck the option box "Salary Employee", leave Year Salary field as "$0", and enter the hourly rate.

    - Set up the deductions for each paycheck.

    employee pay rate set up
    (Click image to enlarge)

  • 3.3 Employee Tax Options
    Nonprofits and churches that do not need to deduct FICA taxes for clergy members and some employees, can uncheck Social Security tax and Medicare tax here.

    tax options
    (Click image to enlarge)

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  • Step 4: Add Paychecks and Print Checks

    add employee paycheck
    (Click image to enlarge)

  • 4.1 Add a paycheck by salary rate
    On new check screen:
    - Select this employee from list
    - Specify Pay Date, Pay Start Date and Pay End Date.
    - Review the information on screen
    - Save this new check.
    - Click the CLOSE button to close this screen for other operations (such as adding check for another employee or printing checks)

    add employee paycheck by salary rate
    (Click image to enlarge)

  • 4.2 Add a paycheck by hourly rate
    On new check screen:
    - Select this employee from list
    - Specify Pay Date, Pay Start Date and Pay End Date.
    - Enter hours - Review the information on screen
    - Save this new check.
    - Click the CLOSE button to close this screen for other operations (such as adding check for another employee or printing checks)

    add employee paycheck by hourly rate
    (Click image to enlarge)

  • 4.3 Print Paychecks
    You can select multiple paychecks from list and click the Print button to print paychecks together.

    print paycheck
    (Click image to enlarge)

    print preview paycheck
    (Click image to enlarge)



  • Need more information about how to pay employees
  • More information about payroll can be found from FAQs.
    accounting software ezAccounting software is the right in house accounting solution for small businesses needing to document and report on incoming and outgoing cash flow including sales, receipts, payments and purchases. It also supports payroll processing and tax form printing.

    If you have not installed this software, you can download and try it free with no obligation and no credit card needed.

    This accounting software is compatible with Windows 10, 8.1, 8, 7, Vista, XP, Me, 2003 and 2000 systems.

    free download free check writer      purchase accounting software



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    Related Topics

  • ezAccounting Quick Start Guide

  • Set up Check and Form Layout
  • How to manage customer and sales
  • How to manage vendor and purchase
  • How to write check and manage bank account

  • How to generate invoice
  • How to generate estimate/Quote

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