How to Make Federal Tax Deposit Payment Using EFTPS Site

by admin 3. September 2014 06:09

The Electronic Federal Tax Payment System (EFTPS) is a free service from the U.S. Department of the Treasury. All federal taxes can be paid using EFTPS. Many of our customers are using this feature to deposit tax payments. Per customers' requests, we just published a new step by step guide  

How to Make Federal Tax Deposit Payment Using EFTPS Site

 

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HOW TO or DIY

How to change printer defaults

by admin 29. May 2014 03:23

Set Printing Defaults for a Network Printer

To create a set of printer properties that all clients connected to that printer will default to:

1.       Select Printers from the taskbar.

2.       Right-click the printer for which you want to set the default printing preferences, and then click Properties.

3.       Click the Advanced tab, and then click the Printing Defaults button.

4.       Using the Layout tab, the Paper/Quality tab, and the Advanced button, specify the desired default print settings.

The changes you make will be reflected on connecting print clients.


Set Printer Preferences for a Local Computer

To set printer properties local to the computer:

1.       In the Printer Properties dialog box, click the General tab.

2.       Click the Printing Defaults button.

3.       Click the Advanced Setting button.

Changes to these properties will be reflected on the local computer.

Source: http://support.microsoft.com/kb/305402

 

 

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HOW TO or DIY

Installing .net framework on Windows 8.1

by admin 1. November 2013 04:13

Some Windows 8.1 customers reported they got message "application stopped running" or “.Net Framework version 1.1 is required” or “.Net Framework version 2.0 is required” to install our software after they updated their system. For most customers, such issue can be fixed by installing .net framework 3.5.

Here are two options:

Option 1: Install the .net Framework 3.5 on Demand

(It is an easier option for most users)

If an app requires the .NET Framework 3.5, but doesn't find that version enabled on your computer, it displays the following message box, either during installation, or when you run the app for the first time. In the message box, choose Install this feature to enable the .NET Framework 3.5. This option requires an Internet connection.

1) download .net framework 3.5

http://www.microsoft.com/en-us/download/details.aspx?id=21

 

2) When you see this sreen, continue

Option 2: Enabling the .net Framework 3.5 in Control Panel

You can also enable the .NET Framework 3.5 yourself through Control Panel. In Control Panel, choose Programs and Features, choose Turn Windows features on or off, and then select the .NET Framework 3.5 (includes .NET 2.0 and 3.0) check box. This option requires an Internet connection. You do not need to select the child items for Windows Communication Foundation (WCF) HTTP activation unless you are a developer who requires WCF script and handler mapping functionality.

Turning Windows features on or off in Control Panel

 

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HOW TO or DIY

How to convert Excel to .csv file

by admin 24. June 2013 07:15

Our software (ezPaycheck, ezW2, ez1099, ezCheckPrinting, ezW2Correction) can import data from .csv file.

If your data is saved in Excel file, you can convert Excel to .csv file easily. 

- Clicking Excel file top menu "File", then click "Save As"

- Then save file as .csv (comma delimited) file.

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HOW TO or DIY

How to Run a Program as an Administrator in Windows 7

by admin 1. October 2012 04:13

Some Windows 7 users connected us because they could not register the key successfully. Usually it is caused by permission settings.

Here are steps to run one program as administer on Windows 7 machine:

- Select the shortcut of this software from the desktop, and then click the right mouse button.
- On the pop up menu, click the “Properties”.

 

- Click the top tap “Compatibility”
- Then check the option “Run this program as an administrator”
- Click the OK button to save the change

Then try to enter the key again.

If it works, you can go through the above steps to uncheck “Run this program as an administrator” option.

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HOW TO or DIY

How to print two W-2 forms on one sheet

by admin 26. January 2012 04:55

EzW2 software can print all W-2 forms and W-3 form on the white paper. The laser substitute forms of W-2 Copy A and W-3 are SSA approved.

For users who prefer the red-ink forms, it continues to support the feature to print data on the traditional pre-printed forms.

When users select the pre-printed form option, ezW2 can print two forms per sheet to cut cost.

Followings are the steps:

Step 1: Start ezW2 software

If you have not installed ezW2, you can download it for free at: http://www.halfpricesoft.com/w2-software-free-download.asp

Step 2: You can click the top menu “Current Company”, then select sub menu “Form W2”  to open W-2 Form Edit Screen. 

Step 3: Then click the “Print W2” button to open W-2 Print Option screen.

Step 4: On print option screen, select “Data Only on preprinted red-ink Laser Form” option.  Then check “TWO W2s per form” option.

Please make sure you select at least TWO employees from employee list to print two forms at the same time. 

 

ezW2 can print the SSA-Approved laser substitute forms of w-2 copy A and w-3 on plain paper (Vender ID: 1335). So if you have a laser printer, you can print all W-2 forms (Copy A, B, C, D, 1 and 2) and W-3 on plain white paper.

ezW2 print W2, W3, 1099-misc and 1096 forms. EzW2 also support PDF and E-file features.

 purchase payroll software now

To learn more about ezW2, 1099 W2 Printing software, please visit

http://www.halfpricesoft.com/w2_software.asp


try w2 1099 software     purchase w2 1099 software

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ezW2 | HOW TO or DIY

How to Calculate 2012 Federal Income Tax Manually?

by admin 4. January 2012 16:06

If you are a small business owners and like to calculate the taxes manually. Please follow this step by step guide on how to use federal tax table and do it manually.

 

For example:

 

Karen is the employee of company ABC. She lives in Arizona. Her withholding rate is married/withhold at a single rate.  She has two exemptions and no extra withholds.  She gets paid $10 per hour biweekly.  She works 64 hours for each pay period.


Followings are the steps to calculate the federal tax:
 

1. Gross pay for each paycheck:
 
For each pay period, the gross pay is $640
 
2. Deduction for each paycheck:
The standard deduction is $3,800 per year (For Year 2012).
She can get total $3800*2=$7600
For each pay period the deduction is: $7600/26=$292.31

 
3. Taxable income for each paycheck
So for each paycheck, the taxable income is: 640-292.31=$347.69
 
4. Federal tax
(347.69-83.00) * 10%=264.69*10%=$26.47

 

Current Federal Income Withholding Tax table
http://www.halfpricesoft.com/federal_income_tax_2012.asp

 

Table 2 -- Biweekly Payroll Period

(a) SINGLE person (including head of household) --

If the amount of wages(after
subtracting withholding
allowances) is:

 

The amount of income tax
to withhold is:

Not over $83.00.......

 

$0

Over --

But no over --

 

 

Of excess over --

$83.00

$417.00

 ...

10%

$83.00

$417.00

$1,442.00

 ...

$33.40 plus 15%

$417.00

$1,442.00

$3,377.00

 ...

$187.15 plus 25%

$1,442.00

$3,377.00

$6,954.00

 ...

$670.90 plus 28%

$3,377.00

$6,954.00

$15,019.00

 ...

$1,672.46 plus 33%

$6,954.00

$15,019.00

...

 ...

$4,333.91 plus 35%

$15,019.00

 

EzPaycheck payroll software is designed to automate paycheck processes to reduce the time spent on running payroll. The software’s graphic interface leads users step-by-step through setting up employee information, importing data, calculating payroll—including calculation of federal, state and local taxes; deductions for Medicare, insurance and 401(k) plans; and printing paychecks.

 

Priced at just $89 per installation, ezPaycheck’s graphical interface and functions are so intuitive that even users without much computer or accounting experience can start automating payroll processes within minutes of installation. Additionally, customers can try ezPaycheck payroll software without cost or obligation for 30 days.

 

small business payroll software

purchase payroll software now free download payroll accounting software 

how to view hidden files in windows

by admin 13. October 2011 04:05

- Open control panel
- Open folder options
- Change the settings to show hidden files, folders and drives

- Click OK button to save change.

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HOW TO or DIY

Why Your Company Should Use Employee Attendance Tracking Software

by admin 10. October 2011 11:11

The Employee Attendance Tracking Software is a system that has various advantages which include but is not limited to; its affordability, ease of maintenance, accountability, efficacy and ease of payroll processing. This program has been used by many organizations and has proved to be relevant. It is therefore recommended that each enterprise or firm should utilize this software to enjoy the benefits of low operating and service costs.

Affordability

The affordability of this system is in its small initial investment. To be precise its initial and maintenance capital is low. The system is almost half the cost of most automatic machines. Moreover, there are no extra tools to buy like in the case of most machines. It thus posses to be inexpensive.

Ease of Maintenance

Its ease of maintenance is due to the fact that it is not divided into many components. There is therefore no need for replacement, servicing or support costs as they are not incurred. It only needs a comprehensive support program to ensure a long term operation and function.

This system is different from other ordinary machines as it has no workings such as gears, motors or other components that wear and tear. The program would not lose its function unexpectedly and there will be no day that you will have to refer it to a mechanic.

Accountability

The use of time cards helps to enhance its accountability. Every worker will be accountable for the actions that one will take. No blame will thus be shifted from a worker to another. Cheating will also be minimal as everyone is answerable. Employers would therefore not have a hard time in coordination and supervision of their staff.

Time cards also work in favor to both business owners and workers. It protects business owners by helping them identify the numbers of hours that their staff have actually said they did. On the other hand, it protects the staff because they can identify the number of hours they have worked thus making it hard for their employers to cheat them out of their remuneration package.

Efficacy

This system also helps to maintain efficacy in a business. It even detects time management in an orderly manner. The program registers who is in and who is not in real time. Moreover, less paper work is required therefore reducing storage space and outlay. This system provides management with access and adequate knowledge of each member of staff in their organization. It thus runs the firm in an effective and efficient manner.

Ease of payroll processing

Payroll processing is also simple as its paycheck is not complicated. The time cards reports submit an application to your firm payroll rules and regulations to instantaneously sum normal hours and overtime. Entries that have been modified are tracked for easy monitoring and evaluation. Time spent totaling, reading and detecting payroll rules to manual time cards can be practically reduced or even eliminated.

Employee Attendance Tracking Software is thus an important system that has proved to be vital to many organizations. One such software that comes highly recommended by many small-business owners is ezTimeSheet employee attendance and time tracking software, which automates employee time, PTO, sick and vacation tracking tasks, and frees up managers’ time for more important tasks.

Employee attendance tracking shouldn't be a nightmare for employers.

TimeSheet Time Tracking software

download free time tracking time sheet software    buy time tracking software now    

How to re-install .net framework 1.1?

by admin 10. October 2011 08:56

ezCheckPrinting needs run on Windows system installed with .net framework 1.1 or later. If the .net framework was installed correctly or some DLL is crashed, user will see run time error message. Followings are the steps to re-install .net framework 1.1.

 

Please log in as administrator of the local machine.

1. Backup your data if needed (if you do not have import data to save, you can skip this step)
 

You can back up all the .mdb files in your application folder. Or you can backup your whole application folder.

 

The default application folder:

C:\Program Files\Halfpricesoft\ezCheckPrinting

If you are using window7 or Vista with default settings, your database file may be under folder:

 

C:\Users\YourName\AppData\Local\VirtualStore\Program Files\Halfpricesoft\ezCheckPrinting

 


2. uninstall ezCheckPrinting
 
3. Delete ezCheckPrinting folder
C:\Program Files\Halfpricesoft\ezCheckPrinting

or

C:\Users\YourName\AppData\Local\VirtualStore\Program Files\Halfpricesoft\ezCheckPrinting


 
4. Uninstall .NET Framework 1.1 Service Pack 1, if it is installed on your machine.
 
5. Uninstall .NET Framework 1.1, if it is installed on your machine. (net framework 1.1 can coexits with 2.0, 3.0 version. So if you have other version installed, you do not need to uninstall them.)

6. Download .net framework 1.1 

http://www.microsoft.com/downloads/details.aspx?FamilyId=262D25E3-F589-4842-8157-034D1E7CF3A3&displaylang=en

 
7. Download the .NET Framework 1.1 Service Pack 1
http://www.microsoft.com/download/en/details.aspx?amp;displaylang=en&id=33

 
8. Download MDAC (Microsoft Data Access Components)
http://www.microsoft.com/downloads/en/details.aspx?FamilyID=5067faf8-0db4-429a-b502-de4329c8c850

 
9. Download and install ezCheckPrinting

http://www.halfpricesoft.com/check_printing_software_download.asp

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ezCheckPrinting | HOW TO or DIY | small business 101

How to set up employee attendance tracker over network?

by admin 3. October 2011 07:52

Employee attendance tracking shouldn't be a nightmare for employers. Small business software provider, EzTimeSheet employee attendance tracking software automates employee time-tracking tasks and frees up managers’ time for more important tasks.

You can install ezTimeSheet on a stand-alone machine and use it as Time-Clock software. Or you can installed it on multiple machines and share the same database over network.

Here is the instruction how to set up network database when using ezTimeSheet Employee attendance tracking software.

Log on the first machine with administrator permission

Step 1: Install ezTimeSheet on your first machine (or server). 

ezTimeSheet free download

http://www.halfpricesoft.com/time-tracking-time-sheet-download.asp

Step 2: Start ezTimeSheet. You can click the top menu "settings->Manage Database" to open Manange Database screen to view your current database path.

Step 3: (optional) Click "Backup Current Database" button to copy your current database to a network location.

Step 4: (optional): Then set up the database path to this new location.

 

For the 2nd machine, 3rd machine..

Install ezTimeSheet then repeat step 3. Then all users will share the same database file over network.

 

 

TimeSheet Time Tracking software

download free time tracking time sheet software    buy time tracking software now   

How to change Windows machine screen resolution?

by admin 20. September 2011 03:53

Question: I am using Windows 7 Home Premium. The windows of ezPaycheck will not fill the monitor's screen and on some of them the words are partially cut off.

Answer: The possible reason is the screen resolution is too low. Usually increasing the screen resolution can fix such problem. Following is the guide to change the resolution settings.

You can check your screen resolution by right clicking an empty space on your screen, then select "properties" from pop up menu. I attached the image of screen resolution with this message. You can change it by move the slide bar. 

display resolution
 Screen resolution settings. (image: display_resolution_settings.jpg)

How to print a pre-approved check draft?

by admin 17. September 2011 05:03

Question: Instead of printing a signature graphic can we print the words "Pre Approved Draft - No Signature Required"? 

Answers: Yes. EzCheckPrinting is very flexible and allow user to create a check draft. 

(Note: we released ezCheckDraft software in Year 2014. If you have bulk draft checks to print, it will be easier  to use ezCheckDraft Software, which is designed for bank draft check printing.)

Any business can create a check draft. A regular check is created by the account holder, and signed (authorized) by the account holder. A check draft is created by the merchant, and the signature is not required. The account holder must authorize the merchant to create a check draft.

Followings are the steps to create a check draft if you receive a check by phone, fax or online.

1.  Start ezCheckPrinting

 

If you do not have ezCheckPrinting installed, you can download it for free from

http://www.halfpricesoft.com/check_printing_software_download.asp

2. Add a new draft check account for this customer XYZ by clicking the top menu "Accounts->New Account". Then select it as the current database by clicking the top menu "Account->Select Account".

 

 

3. Enter the customer's bank information. 

 

- You can delete signature image path if it is there. 

 

 

 

4. Add the new text label 

 

-- You can access the check layout page by clicking the top menu "settings->check layout".

-- Select "Custom Text 0" from the item picker drop download list.

-- Check the visible option, add the description and drag/drop this item to your target location.

-- Click the Save button to save your change.   

5. Add the new check by clicking the "NEW" button from the main screen. 

Tips:

1) You can follow the above steps to create a template. Then you can use backup function to duplicate this template easily. You can duplicate this template account by clicking the top menu "Account->Backup current account".

2) To save your time, you can download the draft check template database from

http://www.halfpricesoft.com/draft_check_template.zip 

Unzip it and save this file (draft_check_template.mdb) to your local folder. Then you can use the restore function to copy it your local folder.

 

How to restore data

http://www.halfpricesoft.com/business-blog/post/2012/05/21/How-to-restore-ezCheckPrinting-database-file.aspx 

3) If you need to add multiple lines there for signature, you can create a signature image for check draft. 

Sigature image (You can right click the signature image and save it to your local folder.)

draft check


Sample check draft 

check draft

 

Related article:

 

  • How to create signature image

http://www.halfpricesoft.com/business_check_software/create-signature-with-paint.asp

Learn more about ezCheckPrinting at: http://www.halfpricesoft.com/product_ezCheck.asp

free check software

purchase check printing software               

How to change Paycheck Format?

by admin 2. September 2011 08:58

ezPaycheck payroll software can print check on blank check paper or pre-printed checks. It also supports check-on-top, check-in-middle or check-at-bottom formats. User can select this option from check setup form.

  • Clicking the left menu "check->check setup" to open check setup form
  • Change the check position to check-on-top, check-in-middle or check-at-bottom.
  • Save changes. 

EzPaycheck payroll software is designed to automate paycheck processes to reduce the time spent on running payroll. The software’s graphic interface leads users step-by-step through setting up employee information, calculating payroll—including calculation of federal, state and local taxes; deductions for Medicare, insurance and 401(k) plans; and printing paychecks.

 

Priced at just $89 per installation, ezPaycheck’s graphical interface and functions are so intuitive that even users without much computer or accounting experience can start automating payroll processes within minutes of installation. Additionally, customers can try ezPaycheck payroll software without cost or obligation for 30 days.

 

small business payroll software

purchase payroll software now free download payroll accounting software 

How to Calculate 2011 Federal Income Tax Manually?

by admin 29. August 2011 03:31

Some small business owners are still calculating the taxes manually. Following is the step by step guide on how to use federal tax table and do it manually.

 

For example:

 

Karen is the employee of company ABC. She lives in Arizona. Her withholding rate is married/withhold at a single rate.  She has two exemptions and no extra withholds.  She gets paid $10 per hour biweekly.  She works 64 hours for each pay period.


Followings are the steps to calculate the federal tax:
 

1. Gross pay for each paycheck:
 
For each pay period, the gross pay is $640
 
2. Deduction for each paycheck:
The standard deduction is $3700 per year (For Year 2011).
She can get total $3700*2=$7400
For each pay period the deduction is: $7400/26=$284.62
 
3. Taxable income for each paycheck
So for each paycheck, the taxable income is: 640-284.62=$355.38
 
4. Federal tax
(355.38-81.00) * 10%=274.38*10%=$27.44

 

Current Federal Income Withholding Tax table
http://www.halfpricesoft.com/federal_income_tax_2011.asp

 

Table 2 -- Biweekly Payroll Period

(a) SINGLE person (including head of household) --

If the amount of wages(after
subtracting withholding
allowances) is:

 

The amount of income tax
to withhold is:

Not over $81.00.......

 

$0

Over --

But no over --

 

 

Of excess over --

$81.00

$408.00

 ...

10%

$81.00

$408.00

$1,408.00

 ...

$32.70 plus 15%

$408.00

$1,408.00

$3,296.00

 ...

$182.70 plus 25%

$1,408.00

$3,296.00

$6,788.00

 ...

$654.70 plus 28%

$3,296.00

$6,788.00

$14,663.00

 ...

$1,632.46 plus 33%

$6,788.00

$14,663.00

...

 ...

$4,231.21 plus 35%

$14,663.00

 

EzPaycheck payroll software is designed to automate paycheck processes to reduce the time spent on running payroll. The software’s graphic interface leads users step-by-step through setting up employee information, importing data, calculating payroll—including calculation of federal, state and local taxes; deductions for Medicare, insurance and 401(k) plans; and printing paychecks.

 

Priced at just $89 per installation, ezPaycheck’s graphical interface and functions are so intuitive that even users without much computer or accounting experience can start automating payroll processes within minutes of installation. Additionally, customers can try ezPaycheck payroll software without cost or obligation for 30 days.

small business payroll software

purchase payroll software now free download payroll accounting software 

How to print checks over network?

by admin 24. August 2011 05:57

ezCheckPrinting software is the easy-to-use and affordable check writing & printing software for any business. The network version check writer software can allow users to share the same database file.

Followings are the steps to share the database.

1. Download and install ezCheckPrinting check writer on your first machines with administrator permission (You need the administor permission to install ezCheckPrinting, otherwise the font will not display correctly.)

ezCheckPrinting download link

http://www.halfpricesoft.com/check_printing_software_download.asp

2.  Start ezCheckPrinting on the first machine, register the license key and set up the check account. Then click the top menu "Account->Duplicate account" to copy the database file to the shared folder on the server.

You can click here to see how to set up ezCheckPrinting account

http://www.halfpricesoft.com/articles/sb-check-printing-software-add-logo.asp

You can click here to see how to create a shared folder on server

http://support.microsoft.com/kb/301281

3. Edit ezCheckPrinting database path to use the shared file on the server.

- You can click the top menu "Account->Manage Account" to change the database path to the database file on your server.

- Test the connection. If it works, click the SAVE button.

4. Install ezCheckPrinting  on the second machine, register the license key, and repeat step 3.

**********************

Note:

When you share the folder and database file on the server, please give FULL CONTROL permission (or at least Read, Write and Execute Permissions) to ezCheckPrinting users. 

How can I know I have enough permission to access the database on the server

- Open Windows Explore, navigate to the database folder on the server
- Select the database file by mouse, right click to view properties. You need to have read, write and execute permisson.

view database permissions

database permissions 

************************ 

Learn more about ezCheckPrinting at: http://www.halfpricesoft.com/product_ezCheck.asp

free check software

purchase check printing software               

How to grow your client base as a single-person operation?

by admin 11. August 2011 04:11

Small businesses and entrepreneurs are driving innovation and job creation in today's recovering economy. In
the U.S., there are over 23 million small businesses that employ nearly 81 million workers and produce
annual sales in excess of $6 trillion.

However being a small business owners is not an easy job. Are you trying to run your accounting, finance, administrative, marketing, operations, and customer service departments during a 24 hour period each day? Are you feel tired of this One-man-show?

So you may like the following article I just read this morning.

Hard to grow your client base as a single-person operation?

http://smallbusinessonlinecommunity.bankofamerica.com/docs/DOC-1502

 

small business payroll software

purchase payroll software now free download payroll accounting software

How to change your system time and date display settings?

by admin 4. August 2011 05:10

ezPaycheck payroll software, ezCheckPrinting business check writer and ezCheckpersonal check writer software are designed for US market. We would like to suggest users to use US date time format when generating a new check. Followings are the steps to change the system date and time settings.

You can use the Regional and Language Options tool in Control Panel to customize the way Windows handles dates, times, currency values, and numbers. 

To open the Regional and Language Options tool: 

--Click Start, and then click Control Panel.
--Click Date, Time, Language, and Regional Options, and then click Regional and Language Options. (If you are using XP, you can click Regional and Language Options directly.)
-- Under Regional Option, click Customize. (see attached image)
-- Click Date Tab on Customize regional Options.
-- Write down your original settings in case your want to roll back.
-- change the short date format to M/d/yyyy. 
-- Click OK button to save your changes.

 

Tags: , ,

HOW TO or DIY

How to run Windows application on MAC machine

by admin 22. July 2011 04:33

Our software ezPaycheck payroll, ezCheckPersonal, ezW2 and ezTimeSheet are designed for Windows system.

The system requirement is: 

  • Windows 98/NT/2000/2003/XP/Vista/7/8 (32-bit or 64-bit)
  • .net framework 

However, you can also run them on MAC machine installed with Virtual Machine or Parallels.

 

Parallels

Following are the steps to use Parallel with our program.

Step 1: Install Parallels.
Step 2: Install Windows (ie: Windows 7) on your Mac.
Step 3: Install software (ie: ezCheckPrinting, ezW2).


VMWare

Note: In response to customers’ requests, we have released the ezCheckPrinting software for MAC version. If you need a business check writer, please feel free to download ezCheckPrinting for Macintosh.

How to handle payroll jobs in churches and non-profits?

by admin 18. July 2011 12:50

 

New options for setting up tax deductions customized to individual employees makes the 2011 edition of ezPaycheck payroll software ideal for non-profits and businesses with unique tax situations. Churches and other religious organizations, who don’t deduct FICA taxes for clergy members, will find these new control features particularly appealing.

User can check/uncheck tax options easily when he sets up an employee's profile.

 

Related article: How to enter federal and state tax manually instead of using tax tables

small business payroll software

purchase payroll software now free download payroll accounting software

 

How to restore payroll data?

by admin 7. June 2011 11:37

The new data back-up/restore feature in ezPaycheck payroll software securely protects payroll data against loss in event of virus or hard-disk crash. Followings are the steps to restore your data from USB disk, CD or other folder.

1. Start ezPaycheck, then click the top menu "Company->Restore company" to open the Database Restore screen.
payroll software restore data<

2. On the Database Restore screen, click Select backup database to be restored button to select your database file.
payroll software restore data

3. Select your file and click the open button. Then ezPaycheck will copy the backup database file to the application folder.
payroll software restore data

4. If you want to use this database file as your current database, you can click the top menu "Company->Select Company" to select this database from list and set it the current database file.

<note:> This restore version feature is available with ezPaycheck 2011 version 3.1.7. If you are using an old version, you can download the lastest ezPaycheck update package. The ezPaycheck update package is free for the current users.

Related article: How to Backup Payroll Data http://www.halfpricesoft.com/articles/sb-payroll-backup.asp

small business payroll software

purchase payroll software now free download payroll accounting software

How to add a new payroll deduction and withhold it from each paycheck automatically?

by admin 5. May 2011 04:17

 

ezPaycheck payroll software is very flexible. With ezPaycheck, user can easily add a new deduction for IRA plan, Garnishment, Donation, Dependent Care, Flexible Account or other purpose.

payroll deduction

Here are the steps on how to add a new payroll deduction:

 

  • Add a new deduction

 

1. Start ezPaycheck, click the left menu “Company Settings->Deductions” to  open Company Deduction Setup screen.

 

2. Check one Customized deduction item, then clicked the button behind it to open  Deduction Details sceen. 

 

3. Input the new name My_dedution. 

 

4. If this is a deduction by percent,  you can check "Deduction in percentage of wage" option box. Otherwise, leave it unchecked

 

5. Check other tax options 

 

6. Click the "Save" button and closed Deduction details page. 

 

7. Click "save" button on Company Deduction Setup form to update the database.

 

  • Update employee profile

1. Select one employee from employee list and edited his deduction option.

2. Enter the amount or percent value.  

3. Click "next" until  the last page, then click the "Finish" button to save the change.

 

  • Generate a new check

 

When you generate the new check, you will see this new deduction on paycheck. 

payroll deduction

 

More information about ezPaycheck payroll software can be found at product page. 

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Why just half of check or image or form or report printed from my printer?

by admin 10. April 2011 02:29

Several users asked why just half of check or image or form was printed when they printed it from printer recently. So we decide to add the solutions to our blog.

The most common reason for this issue is the printer uses the wrong size paper. You should use the Letter size paper when you print the check. (image printer.jpg)

printer property image

It can also be a display problem caused by the machine setting or the printer settings. User can change these settings to fix this printing problem.
 

1. Machine resolution settings. (image: display_resolution_settings.jpg)
display resolution

You can check your screen resolution by right clicking an empty space on your screen, then select "properties" from pop up menu. I attached the image of screen resolution with this message. You can change it by move the slide bar. 
 
 

2. Machine DPI settings: (image: display_dpi.jpg)
display dpi settings
1. Open the control panel.
2. Double click the display to open display properties page.
3. Select Settings tab, then click the advanced button.
4. On Plug and Play Monitor form, there is DPI setting under General tab. Please make sure the DPI settings is Normal size (96 dpi).
5. Click the OK button to save your change.
6 Click the OK button on display properties form to save your change.
 
 
3. Printer settings
Steps:
- Open Control Panel
- Click Printer and Fax
- Select the current printer, then press the right mouse button to display the pop menu. Select click "Printing Preferences.." to view printer settings. (see attached image printer_view_properties.jpg)
display dpi settings

- Click Print Quality Tab
- Change the Resolutions to a lower value. (see attached image printer_print_quality.jpg)
- Then click the OK button to save your changes.

display dpi settings

6 Reasons To Business Should Use Check Writing Software

by admin 30. March 2011 04:56

Did you know that you can save a lot of time, money and hassle using check printing software capable of printing MICR numbers compared to either pre-printed checkbook checks or pre-printed computer checks?

Federal regulations require checks to have routing transit number and account numbers printed in MICR to reduce check fraud. If you checks don’t have MICR numbers, banks will reject them. MICR stands for Magnetic Ink Character Recognition, which is a system for printing and reading numbers on a check. It uses a unique number font and prints them with a magnetic ink. This specialized printing speeds up bank processing and makes counterfeiting and forgeries more difficult.

There are two ways to get your checks encoded with MICR numbers. You can have your checks pre-printed with the required information printed in MICR, either in checkbook format or in page format for printing from your computer. Or you can print MICR numbers on blank check stock using MICR-capable check printing software.

There are several advantages to printing on blank check stock over using pre-printed checks:

Security
Printing checks when you need them, rather than having pre-printed checks lying around, minimizes opportunities for someone to steal your checks. Plus, password-protected computerized data is safer from prying eyes than ledger books. It’s also easy to create back-ups of the data should something happen to your computer or premises.

Convenience
Running out of checks is a pain. But when you use software to print on blank check stock, you never run out of checks and have to wait for new checks to arrive. A new supply of checks is as close as your local business supply store.

Save time
You can import your check data and print hundreds of check with just a few clicks. If you’ve ever written out payroll checks or paid bills by hand, you know how time consuming this is. Not only do you have to write each check individually, but then you have to log the payroll data into your accounting software. With check printing software, you input the data into your accounting software and a few more click exports it for printing.

Save money
Using blank check stock is much less expensive than having checks pre-printed. Plus, if you ever have to change banks or change your address or other information on your checks, you don’t have to have new checks printed—you just change the information in your check printing software and it prints the new information on the checks.

Report for tax time
Tax time is simplified with check printing software. Just a few clicks of the mouse generate a full report of all the checks you’ve written in the past year.

Customize your check with logo to get your brand in the market place.
Pre-printed checks cost more than blank check stock, but getting those pre-printed checks customized with your logo and slogan runs up a really hefty price tag. Check software allows you to personalize your checks easily. Just upload your logo image to the software and it prints automatically. Customized checks are an easy way to promote your brand in the marketplace as you pay for goods and services.

One MICR-capable check printing software title that is popular with small businesses is ezCheckPrinting from www.halfpricesoft.com/product_ezCheck.asp. EzCheckPrinting has all the features that high-end check printing software titles offer for small businesses without the high-end price tag. Starting at just $29 per installation or FREE through online special offer, ezCheckPrinting is affordable for any size business and is compatible with all popular brands of laser printers (most of which can print bank-accepted MICR numbers) and specialized MICR printers.

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How to move check writing software to a new machine

by admin 29. March 2011 06:24

Followings are the steps to move ezCheckPrinting from the old machine to a new one.

1. Install ezCheckPrinting first on your new machine.
Download link:
http://www.halfpricesoft.com/check_printing_software_download.asp
 
2. Enter ezCheckprinitng key

3. Copy your current database file from old machine to the USB disk
 
Open ezCheckPrinting application on your old machine and insert your USB disk. Click top menu "Accounts->Backup Current Accounts" to backup current database file to usb disk. You can enter the new name as you like.

If you have more one accounts, please select a new database as your current one and back up them one by one.


4. Copy the database file from USB disk to the application folder on your new machine.

Start ezCheckPrinting on the new machine, then click the top menu "Account->Restore account" and select the file from the USB disk. ezCheckPrinting will copy this backup file to your new machine.


 
5. Select the new database file as current company database by clicking the top menu "Accounts->Select Account".

If you are user of the previous version 3.0.6 or older, please review the Check Setup (by clicking the top menu "settings->check setup") after you update to the new version. You may need to add the MICR code after the Account Number.

ezCheckPrinting updated database to support more features since version 4.0.1.

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How to create a shortcut on the Desktop

by admin 25. March 2011 05:15

One user contacted us today on how to create a shortcut of ezPaycheck payroll software on desktop because he deleted it by mistake. Our support team think maybe other users need this tip too. 

Following is the easiest way to create a new desktop shortcut for a program or file in Windows envrionment.

  • Rght-click an open area on the desktop, point to New, and then click Shortcut.
  • Click Browse.
  • Locate the program or file to which you want to create a shortcut, click the program or file, click Open, and then click Next.
  • Type a name for the shortcut. If a Finish button appears at the bottom of the dialog box, click it. If a Next button appears at the bottom of the dialog box, click it, click the icon you want to use for the shortcut, and then click Finish.
  • More information on how to create shortcut for networking connection or objects can be found at

    http://support.microsoft.com/kb/140443

    Tags: , , , ,

    HOW TO or DIY

    What Is New Of Year 2011 Form 941?

    by admin 15. March 2011 08:20

    Form 941 (Year 2011) - Employer’s QUARTERLY Federal Tax Return

    What’s New

    Social security and Medicare tax for 2011.  The employee tax rate for social security is 4.2%. The employer tax rate for social security remains unchanged at 6.2%. The Medicare tax rate is 1.45% each for employers and employees.

    Do not withhold or pay social security tax after an employee reaches $106,800 in social security wages for the year. There is no limit on the amount of wages subject to Medicare tax.

    Section 3121(q) Notice and Demand - Tax due on unreported tips.  A new line has been added to Form 941 for reporting social security and Medicare taxes on unreported tips. An employer now reports the amount of the taxes shown on the Section 3121(q) Notice and Demand on line 5e of the employer’s Form 941 for the calendar quarter in which notice and demand is made. Previously, a section 3121(q) liability was reported on the line for “Current quarter’s adjustments for tips and group-term life insurance.”

    Qualified employer’s social security tax exemption expired.  The qualified employer’s exemption for their share (6.2%) of social security tax on wages/tips paid to qualified employees expired on December 31, 2010.

    COBRA premium assistance credit.  The credit for COBRA premium assistance payments applies to premiums paid for employees involuntarily terminated between September 1, 2008, and May 31, 2010, and to premiums paid for up to 15 months. See COBRA Premium Assistance Payments on page 7.

    Advance payment of earned income credit (EIC).  The option of receiving advance payroll payments of EIC is no longer available after December 31, 2010. Individuals eligible for EIC in 2011 can still claim the credit when they file their federal income tax return. Individuals who received advance payments of EIC in 2010 must file a 2010 federal income tax return.

    Federal tax deposits must be made by electronic funds transfer. Beginning January 1, 2011, you must use electronic funds transfer to make all federal tax deposits (such as deposits of employment tax, excise tax, and corporate income tax). Forms 8109 and 8109-B, Federal Tax Deposit Coupon, cannot be used after December 31, 2010. Generally, electronic funds transfers are made using the Electronic Federal Tax Payment System (EFTPS). If you do not want to use EFTPS, you can arrange for your tax professional, financial institution, payroll service, or other trusted third party to make deposits on your behalf. Also, you may arrange for your financial institution to initiate a same-day wire payment on your behalf. EFTPS is a free service provided by the Department of Treasury. Services provided by your tax professional, financial institution, payroll service, or other third party may have a fee.

    For more information on making federal tax deposits, see section 11 of Pub. 15 (Circular E), Employer’s Tax Guide (for use in 2011). To get more information about EFTPS or to enroll in EFTPS, visit www.eftps.gov or call 1-800-555-4477. Additional information about EFTPS is also available in Publication 966, The Secure Way to Pay Your Federal Taxes.

    Resources:

    Form 941 Instructions
    http://www.irs.gov/pub/irs-pdf/i941.pdf

    publication 15
    http://www.irs.gov/pub/irs-pdf/p15.pdf

     

    Basic Information about Form 941

    http://www.halfpricesoft.com/business-blog/post/2011/03/14/Form-941-Employers-Quarterly-Federal-Tax-Form.aspx

     

    Halfpricesoft has released the new version of ezPaycheck payroll software on latest 941 form (Year 2011).  ezPaycheck is the easy-to-use and affordable payroll software for small business and non-accountants. ezPaycheck calculates payroll taxes automatically and supports check printing feature, forms 941, 940, W2 and W3.

     

    To learn more about ezPaycheck, please visit: http://www.halfpricesoft.com/index.asp

     

    Or check the video ezPaycheck Made Your Payroll an Easy Job
    http://www.youtube.com/watch?v=JISurtSXoZ0

     

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    Form 941 - Employer's Quarterly Federal Tax Form

    by admin 14. March 2011 16:33

    Following is the basic information about Form 941 - Employer's Quarterly Federal Tax Form. More information can be found from IRS site.

     

    What is form 941:

     

    Form 941- Employer's Quarterly Federal Tax Form is the form used by employers to report employment taxes , withholding amounts, deposit amounts, and amounts due to the IRS. 

     

    Who Must File Form 941?

     

    Use Form 941 to report the following amounts.

    ·         Wages you have paid.

    ·         Tips your employees have received.

    ·         Federal income tax you withheld.

    ·         Both the employer's and the employee's share of social security and Medicare taxes.

    ·         Current quarter's adjustments to social security and Medicare taxes for fractions of cents, sick pay, tips, and group-term life insurance.

    ·         Advance earned income credit (EIC) payments.

    ·         Credit for COBRA premium assistance payments.

    ·         Exemption for qualified employer's share of social security tax on wages/tips paid to qualified employees.


    Do not use the Form 941 to report backup withholding or income tax withholding on nonpayroll payments such as pensions, annuities, and gambling winnings. Report these types of withholding on Form 945, Annual Return of Withheld Federal Income Tax.

     

    After you file your first Form 941, you must file a return for each quarter, even if you have no taxes to report, unless you filed a final return or one of the exceptions listed below applies.

     

    Exceptions

    Special rules apply to some employers.

    • Seasonal employers do not have to file a Form 941 for quarters in which they have no tax liability because they have paid no wages. To tell the IRS that you will not file a return for one or more quarters during the year, check the box on line 19 every quarter you file Form 941. See section 12 of Pub. 15 (Circular E) for more information.
    • Employers of household employees do not usually file Form 941. See Pub. 926, Household Employer's Tax Guide, and Schedule H (Form 1040), Household Employment Taxes, for more information. 
    • Employers of farm employees do not usually file Form 941. See Form 943, Employer's Annual Federal Tax Return for Agricultural Employees, and Pub. 51 (Circular A), Agricultural Employer's Tax Guide.

     

    When To File Form 941

    Your Form 941 is due by the last day of the month that follows the end of the quarter.

    1. First Quarter:  January, February, March 

    Quarter Ends: March 31

    Form 941 is due: April 30

     

    2. Second Quarter:  April, May, June 

    Quarter Ends: June 30

    Form 941 is due: July 31

     

    3. Third Quarter:  July, August, September

    Quarter Ends: September 30

    Form 941 is due: October 31

     

    4. Fourth Quarter:  October, November, December

    Quarter Ends: December 31

    Form 941 is due: January 31

     

    Halfpricesoft has released the new version of ezPaycheck payroll software on latest 941 form (Year 2011).  ezPaycheck is the easy-to-use and affordable payroll software for small business and non-accountants. ezPaycheck calculates payroll taxes automatically and supports check printing feature, forms 941, 940, W2 and W3.

     

    To learn more about ezPaycheck, please visit: http://www.halfpricesoft.com/index.asp

     

    Or check the video ezPaycheck Made Your Payroll an Easy Job
    http://www.youtube.com/watch?v=JISurtSXoZ0

     

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    How to export check data from QuickBooks

    by admin 7. March 2011 02:06

    ezCheckPrinting allows users to print checks on the blank check paper. You can export your target checks from Quickbooks, Quicken to CSV file. Then import these data into ezCheckPrinting and print bulk checks. You access this function by clicking the top "Import/Export" menu. 

    This is one article from intuit on how to Export payroll data

    http://payroll.intuit.com/support/kb/1000008.html 

    When you export from excel, you should save it as csv file. 

    or 

    Another option is to Export the Payroll Summary Report.  When you get to the Payroll Summary report then click on the Export button at the top you will then have the option to select .csv file.

    Related articles: 

    • How to print QuickBooks compatible checks 

    http://www.halfpricesoft.com/articles/how-to-print-quickbooks-micr-blank-check.asp 

    • How ezCheckPrinting works with Quickbooks, Quicken, PeachTree and other software

    http://www.halfpricesoft.com/business-blog/post/2011/03/07/How-ezCheckPrinting-works-with-QuickBooks.aspx

    • How to print checks with logo

    http://www.halfpricesoft.com/articles/sb-check-printing-software-add-logo.asp

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    How does ezCheckPrinting work with Quickbooks, Quicken, PeachTree and other software?

    by admin 7. March 2011 01:42

    ezCheckPrinting is the check writing and printing software. User can use it with Quicken, Quickbooks or other software in the following ways.

    1. Print Checks on the Blank Stock in step within QuickBooks and Quicken

    EzCheckPrinting Virtual Printer allows users to print checks from QuickBooks and Quicken in one step. You just need to install both ezCheckPrinting application and ezCheckPrinting Virtual Printer on your local machine. When you print checks in QuickBooks and Quicken, just select ezCheckPrinting Virutal Printer as your printer, you will be able to print checks on the blank check stock in one step. And these checks will be imported into ezCheckPrinting software at the same time.

    View more details here
    http://www.halfpricesoft.com/quickbooks-check-printing/print-quickbooks-checks.asp


    2. Print the pre-printed blank checks to fill in manually that are compatible with QuickBooks, Quicken and other software

    You can use the Print Blank Check funtion to print the pre-printed checks. It will save you time and money.
     
    You can try this function by clicking the top menu "Print Checks->Print blank checks".
     
    Here is step by step guide.
    http://www.halfpricesoft.com/articles/how-to-print-quickbooks-micr-blank-check.asp

    3. Import check data from .csv file and Print checks on the blank check paper.
    ezCheckPrinting allows users to print checks on the blank check paper. You can export your target checks from Quickbooks, Quicken to CSV file. Then import these data into ezCheckPrinting and print bulk checks. You can access this function by clicking the top "Import/Export" menu.
     

    Related articles: 

    • How to print QuickBooks compatible checks 

    http://www.halfpricesoft.com/articles/how-to-print-quickbooks-micr-blank-check.asp 

    • How to print checks with logo

    http://www.halfpricesoft.com/articles/sb-check-printing-software-add-logo.asp 

    • How to prnt QuickBooks check on the blank check paper

    http://www.halfpricesoft.com/quickbooks-check-printing/print-quickbooks-checks.asp

    • How to export check data from QuickBooks

    http://www.halfpricesoft.com/business-blog/post/2011/03/07/How-to-export-check-data-from-QuickBooks.aspx

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    5 Easy Steps to Print Forms W2 Yourself

    by admin 23. January 2011 11:02

    ezW2 software supports forms w2, w3, 1099 and 1096. It also save user money and time by printing the SSA approved laser substitute forms W2 copy A and W3 on the plain paper. ezW2 is compatible with Windows 7 system, 32-bit or 64-bit. It can run on Windows XP, Me, 2003 and Vista system too.

     

    More controls and options in the new edition of ezW2 1099 and W2 filing software allow small business owners to better customize the software to fit their tax reporting needs and the way they work.

     

    Followings are the 5 simple steps to printing form W-2.

     

    Step 1: Start ezW2 software.

     

    If you do not have this W2 and 1099 software installed, you can download it for free from

    http://www.halfpricesoft.com/w2-software-free-download.asp. No registration needed and no obligation. You can follow the step by step online instructions to finish the installation in minutes.

     

    Step 2: Set up company information for W2 reporting

    w2 software

    You can access this screen by clicking the top menu “Current Company->Company”.

    You need to enter the general company information for w2 and 1099 forms, such as Company Name, Address, Tax ID and others.

     

    Step 3: Set up W-3 information

    You can access this screen by clicking the top menu “Current Company->W-3 information”.

    You need to enter the W-3 control number, W3 Establishment Number, Contact Information and others. This information will be displayed on both forms W-2 and W-3.

     

    Step 4: Add W-2 Employees

    You can access employee by clicking the top menu “Current Company->W2 Employee list”. You can add a new employee or edit or delete an existing one easily by clicking the link on this form.

    You can also import Employee information quickly by using W2 import form. You can access this import form by clicking the top menu “Current Company->Import W2”.

     

    Step 5: Enter W-2 information and print W-2 forms

    You can access this W-2 editing screen by clicking the top menu “Current Company->Form W-2”..

    - Once you select the employee from the list, the employee information will be filled automatically.

    - Fill in the boxes on the w-2 Form.

    - Click the Question icon or the instructions link to get help.

    - Click the 'save' button to save the W-2 information.

    - Click the 'Print W2' button to print the different W2 Copies for this recipient. ezW2 can print forms W2 copy A, B, C, D, 1 and 2

    - Click the 'Print Instructions' button to print W-2 instructions.

     

    Note: 

    1. Form W-3 will be generate automatically based on form W2 information
    2. ezW2 allows user to set up unlimited companies with one flat rate. So if you have multiple companies or you are an accountant, you can add new company by clicking top menu “Company Management->New company”
    3. YouTube video is available at

    http://www.youtube.com/watch?v=Lk_mErjN3Ew

     

     

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    W2 & 1099 preparing software 101

    by admin 8. January 2011 05:05

    Q: Is ezW2 for me?

    A: Yes, any businesses and accountants can use ezW2, which supports forms W-2, W-3, 1099 misc and 1096.

     

    Q: Does ezW2 support multiple companies?

    A: ezW2 can support unlimited companies, unlimited employees and unlimited contractors with no extra charge.

     

    Q: Can I try ezW2 for FREE?

    A: Yes, you can download ezW2 2010 from our site and try it for free. No registration needed and no obligation. If you like it, you can purchase the key online. All data you entered will stay there. ezW2 - 1099 W2 preparing software http://www.halfpricesoft.com/w2_software.asp

     

    Q: What is the price of ezW2 2010?

    A: The basic version is $39 per installation, which supports unlimited companies, unlimited employees and unlimited contractors. The ezW2 PDF version is $64 per installation.

     

    Q: How can I purchase ezW2 2010?

    A: You can purchase ezW2 2010 online.

    http://www.halfpricesoft.com/w2_software.asp#purchase

     

    The key will be sent to your email account after the transaction is done. Please feel free to contact us at services@halfpricesoft.com if you cannot receive it in 30 minutes.

     

    Q: Where can I purchase the red-ink forms w-2, w-3, 1099 and 1096?

    A: You can find the red-ink forms from our site. Free offers are available.

    http://www.halfpricesoft.com/w2-1099-forms-free.asp

     

    Q: If I have ezW2 2009 installed on my machine, do I need to uninstall ezW2 2009 before installing ezW2 2010?

    A: No. EzW2 2010 and ezW2 2009 can coexist on your machine.

     

    Q: Can I copy my ezW2 2009 data to ezW2 2010?

    A: Yes, you can copy your 2009 database file to your 2010 application folder.

     

    Followings are the steps.

     

    1. Install ezW2 2010 first.

    2. Start ezW2 2009

    3. Backup database file to ezW2 2010 folder by clicking the top menu "Company Management->Backup current company".

     

    The default ezW2 2010 folder is: C:\Program Files\Halfpricesoft\ezW2(2010)

     

    4. Select this new database file as your current database file by clicking the top menu "Company Management->Select Company".

    5. You can edit your data there and print your new forms.

     

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    To learn more about ezW2, 1099 W2 Printing software, please visit

    http://www.halfpricesoft.com/w2_software.asp


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    Q&A on Year 2011 Payroll Tax Cut

    by admin 30. December 2010 03:38

     

    The Tax Relief Act was signed into law by President Obama on December 17, 2010. Followings Q&A will help you better understand the payroll tax cut.

     

    Q: What are the changes caused by recent Tax Relief Act?

    A: For Year 2011, the employee tax rate for social security is reduced to 4.2%. The employer tax rate for social security remains unchanged at 6.2%.

     

    Q: Are all employers affected by this payroll tax cut?

    A: Yes, all employers are impacted by this change from Jan 1, 2011. Both for-profit companies and nonprofit companies need to adjust their payroll processing for the Social Security tax rate.

    Q: What should employers do?

    A: IRS asked Employers should start using the new withholding tables and reducing the amount of Social Security tax withheld as soon as possible in 2011 but not later than Jan. 31, 2011.

    For any Social Security tax over withheld during January, employers should make an offsetting adjustment in workers’ pay as soon as possible but not later than March 31, 2011

     

    Q: What impact will this have on employees?

    A: Millions of workers will see their take-home pay rise during. This reduced Social Security withholding will have no effect on the employee’s future Social Security benefits.

     

    Q: Has Year 2011 Federal Tax Rate Changed?

    A: Employer can find it at http://www.halfpricesoft.com/Federal_income_tax_2011.asp.

     

    Q: Will all employee see the bigger checks in Year 2011?

    A: No, 51 millions will take home less

     

    Halfpricesoft.com released the new version of ezPaycheck payroll software which includes the latest new tax tables released by the Internal Revenue Service. These tax tables incorporate the changes introduced by the Tax Relief Act, which was signed into law by President Obama on December 17, 2010.

    small business payroll software

    ezPaycheck payroll software is loaded with intelligent, intuitive features, but not burdened by complicated suites of expensive applications small businesses will never use or need. The software is ideal for owners of small to mid-sized businesses, and was designed and engineered for ease-of-use by those who have only basic computer skills and little accounting know-how.

    Learn more about ezPaycheck payroll software at http://www.halfpricesoft.com/index.asp

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    ezPaycheck 2011, New Payroll Software Is Shipping for Small Businesses and Accountants

    by admin 18. December 2010 05:14

    Newly released 2011 edition of ezPaycheck payroll software from Halfpricesoft.com gives small and mid-size businesses more options and flexibility in doing payroll and printing checks than ever before.

     

    ezPaycheck payroll software is loaded with intelligent, intuitive features, but not burdened by complicated suites of expensive applications small businesses will never use or need. The software is ideal for owners of small to mid-sized businesses, and was designed and engineered for ease-of-use by those who have only basic computer skills and little accounting know-how.

     

    "We intentionally engineered this software for those end-users who are not professional accountants and payroll tax experts," explains Dr. Mark Ge, President and Founder of ezPaycheck. "You don't even need to have much knowledge of computers. We believe small business software should be simple - stupid simple - so that owners can focus their time and energy on running their businesses, not trying to figure out how to run payroll software."

     

    Small business owners love ezPaycheck payroll software because it is simple and flexible to use, handles all their payroll needs and is very affordable. ezPaycheck payroll tax application is designed for use by non-accountants with minimal computer skills. However, even accountants like it because it is so flexible and supports unlimited accounts with one flat rate.

     

    Despite its simplicity and ease of use, business owners should not mistakenly think ezPaycheck payroll software  is short on features. ezPaycheck is packed with all the features a small business needs to run payroll accounting jobs quickly and easily, including:


    - Up to date tax tables for all 50 U.S. states, Washington D.C. and federal taxes
    - Capability for adding local tax rates
    - Automatically calculate tips, commissions, federal withholding tax, Social Security, Medicare tax, employer unemployment taxes, and other pre-tax and post-tax deductions
    - Print paychecks using a standard laser printer on blank computer checks or preprinted checks
    - Use check-in-middle, check-on-top, or check-at-bottom check stock formats
    - Able to print MICR numbers on blank check stock to save on pre-printed checks
    - Print signature image on checks for a customized look
    - Built-in report functions users can customize
    - Calculate and print daily, weekly, biweekly, semimonthly and monthly payroll periods
    - Option for masking employees' Social Security Numbers on check stubs
    - Compile and print federal tax forms w2, w3, 940 and 941
    - Unlimited free technical support

     

    User can download this payroll software from http://www.halfpricesoft.com/payroll_software_download.asp  and try it free for 30 days. No registration needed, no obligation and totally risk free.        

     

    The ezPaycheck payroll tax software can be used to report employee wages and salaries to federal, state, and local agencies, with a duplicate copy for the employee. And the double-window check envelopes eliminate the need to hand-write or re-print addresses, saving time and money.

     

    Even those who are not good at math can add "two plus two" and figure out that by offering software that is both inexpensive and "stupid simple" to use, the ezPaycheck company has created a revolutionary new product. And it is available just in time for payroll tax season, which may be the best gift small business owners can wish for at the end of a long and challenging and hopefully successful and profitable sales year.

     

    Please visit http://www.halfpricesoft.com/index.asp for more details.

     

    Or check the video ezPaycheck Made Your Payroll an Easy Job

    http://www.youtube.com/watch?v=JISurtSXoZ0


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    How to convert form 1099's and W2's into PDF format files?

    by admin 11. December 2010 08:44

    How to convert W2 1099 forms into PDF format files?

    How to convert 1099 forms into PDF format files?

    Step 1: Start ezW2 software

    Step 2: Click the top menu “Current Company->Form 1099” to open 1099 Edit forms.

    Step 3: Enter 1099 information then click the button Print 1099 Form to open print option screen.

    Step 4: If you want to generate the PDF format files, you can check the options and click the button “Print to PDF”.

    - You can generate the  PDF file for just one 1099 form or multiple forms

    - You can generate the PDF file for one recipient or multiple recipients.

    - You can specify the file path after you click the “Print to PDF” button.

    - The forms for one recipient will be saved into one file with file name like firstname_lastname1099.pdf, which you can email to your recipient later.

    - ezW2 can generate the PDF file for Form 1099-misc copy 1, 2, B and C. 

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    How to convert W-2 forms into PDF format files?

    Step 1: Start ezW2 software

    Step 2: Click the top menu “Current Company->Form W-2” to open W-2 Edit forms.

    Step 3: Enter W2 information then click the button Print W2 Form to open print option screen.

    Step 4: If you want to generate the PDF format files, you can check the options and click the button “Print to PDF”.

    - You can generate the  PDF file for just one W2 form or multiple forms

    - You can generate the PDF file for one recipient or multiple recipients.

    - You can specify the file path after you click the “Print to PDF” button.

    - The forms for one recipient will be saved into one file with file name like firstname_lastname1099.pdf, which you can email to your recipient later.

    - ezW2 can generate the PDF file for Form W-2 copy 1, 2, B, C and D.

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    To learn more about ezW2, 1099 W2 Printing software, please visit

    http://www.halfpricesoft.com/w2_software.asp


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    How to handle tips with ezPaycheck payroll software in restaurants?

    by admin 10. December 2010 10:31

    Restaurant payroll is very special because you need to handle tips.

    For example: You need pay your waitress $95, and her tip is $50. So you need to report $145 to the government. However, you just need to pay her $95 in the paycheck.

    Can ezPaycheck payroll software handle it? Yes, ezPaycheck can work for your restaurant payroll.

    In this case, you can add a customized deduction such as "Paid Tips" and deduct this amount from your paycheck. 

    Followings are the steps:

    Step 1: Add a new deduction

    • Start ezPaycheck application. (If you have not installed it, you can download ezPaycheck from http://www.halfpricesoft.com/payroll_software_download.asp)
    • Click the left menu “Company Settings->Deductions” on left menu and open the Company Deduction Setup.
    • Check one Customized deduction, and then click the button behind it to open Deduction Details form.
    • Input "Paid Tips" as the new name.
    • Click the “Save” button and closed Deduction details page.
    • Click the "Save" button on Company Deduction Setup form to update database.

     


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    Step 2: Generate a new check

    After you add this deduction, you will see a new deduction field in your paycheck. When you generate a new check, you just need to enter your hourly pay, tips and paid tips. ezPaycheck will handle the taxes for you.

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    To learn more about ezPaycheck payroll software, click here

    http://www.halfpricesoft.com/index.asp

    How to Prepare Form 1099-misc yourself

    by admin 9. December 2010 02:12

    As business owner, if you hire contractors, you need to furnish each contractor a completed Form 1099 by Jan 31. You also need file 1099-misc Copy A of all paper Forms 1099 with Form 1096, Annual Summary and Transmittal of U.S. Information Returns, with the IRS by Feb 28.

     

    Are you headache of the tax reporting now? For this tax season, you can take benefits from the features of ezW2, the easy-to-use 1099 & W2 printing software, which is trusted by thousands of users.

     

    ezW2 1099 W2 software was specifically engineered with non-accountant business owners in mind. Its intuitive interfaces allow the user to get started on filing and printing Forms W2, W3, 1099 and 1096 without the long learning curve typically associated with financial software.

     

    Followings are the 5 simple steps to printing form 1099.

     

    Step 1: Download and install ezW2.

    http://www.halfpricesoft.com/w2_software.asp

    You can download this 1099 W2 software for FREE. No registration needed and no obligation. You can follow the step by step online instructions to finish the installation in minutes.

     

    Step 2: Set up company information for 1099 reporting

    You can access this screen by clicking the top menu “Current Company->Company”.

    You need to enter the general company information for w2 and 1099 forms, such as Company Name, Address, Tax ID and others.

    ezW2: filing 1099 company setup

     

    Step 3: Set up 1096 information

    You can access this screen by clicking the top menu “Current Company->1096 information”.

    You need to enter the filer name and contact information here. This information will be displayed on both forms 1099-misc and 1096.

     

    Step 4: Add 1099 contractors

    You can access contractor by clicking the top menu “Current Company->1099 Contractor list”. You can add a new employee or edit or delete an existing one easily by clicking the link on this form.

    You can also import contractor information quickly by using 1099 import form. You can access this import form by clicking the top menu “Current Company->Import 1099”.

     

    Step 5: Enter 1099 information and print 1099 forms

    You can access this 1099 editing screen by clicking the top menu “Current Company->Form 1099”.

    - The payer information will be filled automatically.

    - Once you select the contractor from the contractor list, the recipient information will be filled automatically.

    - Fill in the boxes on the 1099 Form.

    - Click the Question icon or the instructions link to get help.

    - Click the 'save' button to save the 1099 information.

    - Click the 'Print 1099 Forms' button to print the different 1099 Copies for this recipient. ezW2 can print forms 1099-misc copy A, B, C, 1 and 2

    - Click the 'Print Instructions' button to print 1099 instructions.

     

    Note: 

    1. Form 1096 will be generate automatically based on form 1099 information
    2. ezW2 allows user to set up unlimited companies with one flat rate. So if you have multiple companies or you are an accountant, you can add new company by clicking top menu “Company Management->New company”

     

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    To learn more about ezW2, 1099 W2 Printing software, please visit

    http://www.halfpricesoft.com/w2_software.asp


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    3-easy-step to Print Holiday Style Bank Checks in House

    by admin 3. December 2010 04:25

    Want to create a holiday style check with Snowman or Christmas tree on it? Followings are the step by step guide on how to print your bank checks from your home printer in minutes at possible $0 cost.

    Step 1: Download ezCheckpersonal, the personal check writing software from halfpricesoft.com
    ezCheckPersonal runs on a machine with Windows system only. If you have a MAC machine, it will not work. This check printing and writing software supports Windows 98, Windows NT, Windows 2000, Windows 2003, Windows XP, Windows Vista and Windows 7. It supports both 32-bit and 64-bit operating system.
     
     
    Just follow the instructions on the download page to install this check writer. No registration needed and no obligation. You can try this software free for 30 days.
     
    Step 2: Set up your own the bank information and specify the logo path 
    • Start ezCheckpersonal application
    • Click the top menu "Settings->Edit Current Account" to open check setup page.
    • Enter your bank information here
    • Enter your logo image path here. You can select the image of pumpkin face, ghost, black cat or ...
    • Click the save button to finish the setup.


    Step 3: Print  the check from your laser printer on the blank computer check paper 
    • Click the "New Check" button from the main screen to add a new check. Then you select this check from the list and print it by simply clicking the "Print Selected" button. Now your first check is ready from your printer.
    • You can print blank pre-printed check by clicking the top menu "Print check->Print blank checks". Then you are ready to take your check with you and use them later.
     
    Each check you create is automatically saved and the program will keep track of check numbers so you will not accidentally use the same check number twice.
     
    You can try ezCheckpersonal totally free. If you like it, you can even get the full license at $24 or for FREE through online special offer. More information can be found at:

    Or you can check this free offer at:

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    How to move W2 1099 Software to a new machine?

    by admin 23. November 2010 11:25

    Followings are the steps to move your ezW2 software database file from one machine to the other:
     
    Step 1. Log in as the administor of the new machine. Download and install ezW2.
     

    Step 2: Backup your current database file from the old machine to the USB disk or shared folder.
     
    - Open ezW2 application on your old machine and insert your USB disk.
    - Click the top menu "Management->Backup current company", you will see the "Enter backup file name" form. You can click the triangle button behind "Save in" field to change the current path. You can modify the back up new file name as you like.
    - Once you click the Save button, you will save your current database file to the new location.
     
    Note: If you have multiple companies, you can copy all the database (.mdb)  files from the application folder to the USB disk directly.

    Step 3. Copy the database file from the USB disk to the application folder on the new machine

    - If you are using ezW2 2012 and later, you can use the new RESTORE function to copy your data. Click the top menu "Company Management->Restore Company", then select the target database file.

    - If you are using ezW2 2011 and earlier, you need to copy the database file to the application folder manually.

    The default ezW2 2010 folder is:
    C:\Program Files\Halfpricesoft\ezW2(2010)

    If you are using window7 or Vista, your database file may be under folder:
    C:\Users\YourName\AppData\Local\VirtualStore\Program Files\Halfpricesoft\ezW2(2010)

    Step 4. Select this new database file as your current database file by clicking the top menu "Company Management->Select Company".

     

    How to Lock Your PC Automatically When You are away from Your Desk

    by admin 29. October 2010 11:19

    Your payroll tax or check data is important, then you should keep them safe and security. However, if you don’t have the habit of locking your PC manually then I seriously advise you to turn on system auto lock feature.

    Micrsoft Windows system has password protect option in screen savers. If you have enabled this feature, the system would automatically lock itself as soon as the screen saver comes up. On resume, you will be asked for the password before you can enter.

    1) Right click on the desktop -> Personalize -> Screen Saver.

    2) If you are using Vista, check the box which says ‘On resume, display logon screen‘ or else in Windows XP this would be ‘On resume, password protect‘.

    3) Save and close. Next time you move out of your PC it will lock itself after the time you have mentioned in the screen saver settings.

     

    Tags: , , ,

    HOW TO or DIY

    Boo! How to create the Halloween Style Bank Checks?

    by admin 27. October 2010 16:23

    Want to create a cool Halloween style check with ghost on it? Followings are the step by step guide on how to print your bank checks from your home printer in minutes at possible $0 cost.

    Step 1: Download ezCheckpersonal, the personal check writing software from halfpricesoft.com
    ezCheckPersonal runs on a machine with Windows system only. If you have a MAC machine, it will not work. This check printing and writing software supports Windows 98, Windows NT, Windows 2000, Windows 2003, Windows XP, Windows Vista and Windows 7. It supports both 32-bit and 64-bit operating system.
     
     
    Just follow the instructions on the download page to install this check writer. No registration needed and no obligation. You can try this software free for 30 days.
     
    Step 2: Set up your own the bank information and specify the logo path 
    • Start ezCheckpersonal application
    • Click the top menu "Settings->Edit Current Account" to open check setup page.
    • Enter your bank information here
    • Enter your logo image path here. You can select the image of pumpkin face, ghost, black cat or ...
    • Click the save button to finish the setup.

    Step 3: Print  the check from your laser printer on the blank computer check paper 
    • Click the "New Check" button from the main screen to add a new check. Then you select this check from the list and print it by simply clicking the "Print Selected" button. Now your first check is ready from your printer.
    • You can print blank pre-printed check by clicking the top menu "Print check->Print blank checks". Then you are ready to take your check with you and use them later.
     
    Each check you create is automatically saved and the program will keep track of check numbers so you will not accidentally use the same check number twice.
     
    You can try ezCheckpersonal totally free for 30 days. If you like it, you can even get the full license for FREE through online special offer. More information can be found at:
    Or you can check this free offer at:
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