ezW2 2012 Software with PDF and eFile option (unlimited companies, unlimited employees)
(Download version without CD)
$79.00 (per installation)
contact us if you need ezW2 2011 and earlier versions
Note 1: Our system will send the key automatically once the transaction is done. Some mail server may block the message. If you cannot get it in 30 minutes, please contact us at firstname.lastname@example.org.
Note 2: The software on the CD is the same as the one you download from our site. The CD option does not include the license key. If you can download this software from our site, you do not need the CD. You can just purchase the license key. The CD is for the users who cannot download software or who wants to keep a hard backup copy.
Note 3: ezW2 2007, 2008 and 2009 version does not support PDF feature.
HOW TO PRINT 1099-MISC FORMS
Step 1: Set up company information for W2 1099 reporting
on this form, user can enter the general company information for w2 and 1099 forms, such as Company Name, Address, Tax ID and others.
ezW2 allows user to set up unlimited companies.
W2 1099 Employer information setup (click image to enlarge)
Step 2: Set up 1096 information
User needs to enter the filer name and contact information here. These information will be displayed on both forms 1099-misc and 1096.
1096 information setup (click image to enlarge)
Step 3: Add 1099 contractors
User can see contractor list on this form. User can add a new employee or edit or delete an existing one easily by clicking the link on this form.
User can also import contractor information quickly by using 1099 import form.
Add contrators (click image to enlarge)
Step 4: Enter 1099 information
This is the form to Add/Edit 1099 data
- The payer information will be filled automatically.
- Once you select the contractor from the contractor list, the recipient information will be filled automatically.
- Fill in the boxes on the 1099 Form.
- Click the Question icon or the instructions link to get help.
- Click the 'save' button to save the 1099 information.
- Click the 'Print 1099 Forms' button to print the different 1099 Copies for this recipient.
- Click the 'Print Instructions' button to print 1099 instructions.
Add/Edit 1099 information (click image to enlarge)
Step 5: Print Forms 1099s
- ezW2 can print forms 1099-misc copy A, B, C, 1 and 2
- You can print one form or multiple forms
- You can select one recipient, multiple recipients or all recipients
- When print 1099 data on pre-printed form, you can select 2-forms-per-sheet to save money
- To save time, ezW2 can import w-2 1099 data from the external .CSV file.
- You can generate CSV file from MS Excel, MS Access, MS SQL, Oracle and so on.
- You can also generate CSV file from lots of accounting and payroll software.
Import W-2 data from external file (click image to enlarge)
How to Print W-3 Form.
The W-3 form will be generated automatically based on W-2 data entered.
ezW2 can print SSA-approved Laser Substiture W3 form on plain white paper
ezW2 can print w-3 data on Red-Ink W-3 form.
Print W-3 form(click image to enlarge)
W2/1099 PRINTING SOFTWARE BASICS
Is ezW2 w2/1099 printing software for me?
Trying ezW2 is risk-free! It fits for small to mid-size company and offers flexible, easy to use features. Just feel free to download and try it. No registration needed. No Obligation.
I do not know much about accounting and computer. Can you use this W2/1099 software?
Yes. ezW2 is very user-friendly and easy-to-use. We intentionally engineered this software for those end-users who are not professional accountants and payroll tax experts. We believe small business software should be simple - stupid simple - so that owners can focus their time and energy on running their businesses, not trying to figure out how to run software.
ezW2 somes with sample database. Once you install this software, you are ready to generate your forms for testing purpose. Please feel free to try it.
Will SSA accept laser-printed substitute w2/w3 forms on blank paper?
Yes, SSA will acceipt substitute W2/W3 forms that exactly meets the specifications and approved by SSA.
With ezW2, do I still need to buy red ink substitute W2 and W3 forms?
ezW2 is a SSA approved software which can print W2 Copy A and W3 on plain white paper with laser printer. It also supports preprinted red ink substitute W2 and W3 forms. It is user's choice to select which type of forms for submission.
What kind of paper can I user to print W2 Copy A and W3?
The W2 copy A and W3 can be printed on good quality plain white paper with laser printer.
If I have purchased ezPaycheck, do I still need to buy ezW2?
ezPaycheck doesn't print laser substitute form W2 copy A and W3. You still need red forms with ezPaycheck. ezPaycheck doesn't print 1099/1096 forms.
Is the support free for ezW2?
Yes, you can get free tech support from us by writing to email@example.com.
Does the demo version have any limitations?
You will see DEMO or SAMPLE images on the forms. Once you enter the key, these images will disappear.
Does the ezW2 support multiple companies?
Yes. In theory, it can support unlimited companies if your hardware is big enough. You can add a new company by clicking the top menu "Company Management->Add Company".
What are the system requirements for ezW2 w2/1099 printing software?
Windows 98, 2000, XP, 2003, Vista or windows 7
.Net Framework v1.1 or later
ezW2 can run on both 32-bit and 64-bit machines.
Is your online checkout process safe?
The payment is done by PayPal official site. We do not store your credit card number
Our system will send the license key to your email account once the transaction is completed. Usually, you can get it in 1 to 5 minutes depending on how often your mailbox is updated.
Some mail servers may block messages sent by machine. If you cannot find the key in your Inbox folder or Junk Mail folder after one hour, please contact us at firstname.lastname@example.org. We are glad to send the key to you manually.
MORE ABOUT FORMS W-2 AND W-3
What is W-2 form?
Form W-2, Wage and Tax Statement, is used in the United States income tax system as an information return to report wages paid to employees and the taxes withheld from them. The form is also used to report FICA taxes to the Social Security Administration. Relevant amounts on Form W-2 are reported by the Social Security Administration to the Internal Revenue Service.
Employers must complete a Form W-2 for each employee to whom they pay a salary, wage, or other compensation as part of the employment relationship. The Form W-2 reports income on a calendar year (January 1 through December 31) basis, regardless of the fiscal year used by the employer or employee for other Federal tax purposes.
The form consists of six copies:
Copy A - Submitted by the employer to the Social Security Administration. (In addition, the employer must also submit Form W-3, which is a summary of all Forms W-2 completed, along with all Copies A submitted. The Form W-3 must be signed by the employer.)
Copy B - To be sent to the employee and filed by the employee with the employee's federal income tax returns.
Copy C - To be sent to the employee, to be retained by the employee for the employee's records.
Copy D - To be retained by the employer, for the employer's records.
Copy 1 - To be filed with the employee's state or local income tax returns (if any).
Copy 2 - To be filed with the employee's state or local income tax returns (if any).
Employers are instructed to send copies B, C, 1, and 2 to their employees generally by January 31 of the year immediately following the year of income to which the Form W-2 relates, which gives these taxpayers about 2 1/2 months before the April 15 income tax due date. The Form W-2, with Form W-3, generally must be filed by the employer with the Social Security Administration by the end of February.
What is W-3 form?
A W-3 Form is a transmittal form which is sent to the Social Security Administration (SSA) showing total earnings, Social Security wages, Medicare wages and withholding for all employees for the previous year.
The W-3 is required to be sent to the SSA no later than the beginning of March, along with copies of all W-2 forms for all employees. The totals for each item on the W-3 must equal the totals for all of these items on all employee W-2 forms. The W-3 also includes total state wages and withholding for all employees.
Where I can find filing instructions for form W-2 and form W-3?
Employers must file Form W-2 for wages paid to each employee from whom:
Income, social security, or Medicare tax was withheld or
Income tax would have been withheld if the employee had claimed no more than one withholding allowance or had not claimed exemption from withholding on Form W-4, Employee's Withholding Allowance Certificate.
Also, every employer engaged in a trade or business who pays remuneration for services performed by an employee, including noncash payments, must file a Form W-2 for each employee even if the employee is related to the employer.
Who must file Form W-3?
Anyone required to file Form W-2 must file Form W-3 to transmit Copy A of Forms W-2. Make a copy of Form W-3; keep it and Copy D (For Employer) of Forms W-2 with your records for 4 years. Be sure to use Form W-3 for the correct year.
MORE ABOUT FORMS 1099 AND 1096
What is Form 1099-misc?
File Form 1099-MISC, Miscellaneous Income, for each person to whom you have paid during the year:
At least $10 in royalties or broker payments in lieu of dividends or tax-exempt interest
At least $600 in rents, services (including parts and materials), prizes and awards, other income payments, medical and health care payments, crop insurance proceeds, cash payments for fish (or other aquatic life) you purchase from anyone engaged in the trade or business of catching fish, or, generally, the cash paid from a notional principal contract to an individual, partnership, or estate;
Any fishing boat proceeds; or
Gross proceeds to an attorney.
The form consists of 4 copies:
Copy A: For Internal Revenue Service Center
Copy 1: For State Tax Department
Copy B: For Recipient
Copy 2: To be filed with recipient's state income tax return, when required
What is Form 1096?
Form 1096 (Annual Summary and Transmittal of U.S. Information Returns) is a compilation form which provides totals for all 1099 forms, including 1099-MISC forms submitted by an employer for independent contractors and other non-employees to whom payment was made during the previous year.
Where I can find filing instructions for form 1099-misc?