How to Correct an Employee's Name and/or SSN on W-2 Tax Form
Please refer to IRS W2C and W3C document for the latest guide.
https://www.irs.gov/pub/irs-pdf/iw2w3.pdf
1. Correcting an employee's name and/or SSN only.
If you are correcting only an employee's name and/or SSN, complete Form W-2c boxes d through i. Do not complete
boxes 1 through 20. Advise your employee to correct the SSN and/or name on his or her original Form W-2.
With ezW2Correction software, you can
enter the W-2C form data manually, or you can
import data from spreadsheet, efile document or ezW2 software.
2. Correcting an employee's name and SSN if the SSN
was reported as blanks or zeros and the employee
name was reported as blanks.
If you need to correct an
employee's name and SSN, and the SSN was reported as
blanks or zeros and the employee's name was reported
as blanks, do not use Form W-2c to report the corrections.
You must contact the SSA at 1-800-772-6270 for
instructions.
Related Links:
How to edit and print W2C form on white paper
How to edit and print W3C form on white paper
How to efile W2C and W3C forms
How to import W2 data
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