PAYROLL SOFTWARE BASICS
Is ezPayCheck payroll solutions for me?
Trying ezPaycheck payroll software is risk-free! We offer a hassle-free, 30-day trail period. It fits for small to mid-size company and offers flexible, easy to use features.
I do not know much about accounting and computer. Can you use this payroll software?
Yes. ezPaycheck is very user-friendly and easy-to-use. We intentionally engineered this software for those end-users who are not professional accountants and payroll tax experts. We believe small business software should be simple - stupid simple - so that owners can focus their time and energy on running their businesses, not trying to figure out how to run payroll software.
ezPaycheck somes with sample database. Once you install this software, you are ready to generate your paycheck for testing purpose. Please feel free to try it.
Do I have to start using ezPayCheck at the beginning of the year?
No, you can start using ezPayCheck Payroll at any time of the year. You just enter Year-to-date (YTD) totals for your employees.
Does ezPaycheck payroll software print W-2s and W-3s?
Yes! You can print W-2 form Copy B, c and D on plain paper, complete and ready to use. You can print W-2 copy A and W-3 on pre-printed red-ink forms.
If you want to print laser substitute forms on blank paper, you can check ezW2 software.
Does ezPaycheck payroll software print 1099/1096 forms?
No. ezPaycheck software does not print 1099/1096 form. You can check ezW2 software, which will print w2/w3 and 1099/1096 forms.
Does ezPaycheck payroll software print 940/941 forms?
ezPaycheck 2010 will print 940/941 reports.
ezPaycheck 2009 or earlier version can generate quarterly or yearly reports to help you prepare you filling such forms.
Does ezPaycheck payroll handle tips?
Yes. ezPaycheck payroll software can handle tips.
Does ezPaycheck payroll handle commissions?
Yes. ezPaycheck payroll software can handle commissions.
Does ezPaycheck payroll handle local taxes?
ezPaycheck payroll software calculate taxes to state level. However, it has flexible features to allow handle local tax. Please check this document on how to handle local taxes.
Does ezPayCheck handle pre-tax and after-tax deductions?
Yes, ezPayCheck Payroll software has very flexible deduction set up capabilities that allow it to handle pre-tax and after-tax deduction.
Is it legal to print check from my printer?
Yes, printing checks from your own printer is perfectly legal. However, they must be printed on special paper.
Do I need special toner?
Most banks accept checks printed with regular laser print toner. Optical check readers enable banks to electronically process checks not printed with Magnetic Ink Character Recognition (MICR) toner. If your bank does not use optical check readers, the check will be processed manually instead of electronically. According to our experience, the checks printed by your laser printer are good enough for most banks. A jet or dot matrix printer CAN'T be used to print checks.
However, checks must be printed on special check paper.
What kind of blank check paper is acceptable?
Does this payroll software print MICR encoding on checks?
Yes.ezPaycheck does print the MICR encoding on checks. You can print MICR bank routing numbers, account numbers, check numbers and bank information on blank check stock using a laser printer.
Does the demo version have any limitations?
The demo version is actually the full version without the functions to print forms. It stops working after 30 days unless you activate it. You can activate the program at any time and all your data will stay there.
What are the system requirements for ezPaycheck payroll software?
Windows 98, 2000, XP, 2003, Vista or windows 7
.Net Framework v1.1 or later
ezCheckPrinting can run on both 32-bit and 64-bit machines.
ABOUT PURCHASE
Is your online checkout process safe?
I do not have Paypal account. How can I check out?
Don't have a PayPal account? No Problem.
Click the "Proceed to Checkout button" button
On PayPal login page, Click the "Continue" link of "Don't have a PayPal account".
Then you can pay securely using your credit card.
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How long it takes to get the license key?
Our system will send the license key to your email account once the transaction is completed. Usually, you can get it in 1 to 5 minutes depending on how often your mailbox is updated.
Some mail servers may block messages sent by machine. If you cannot find the key in your Inbox folder or Junk Mail folder after one hour, please contact us at services@halfpricesoft.com. We are glad to send the key to you manually.
What is the procedure and cost of updating withholding charts that the program uses?
The updating version for 2010 will be available at the beginning of 2010. And the price will be around $59.00. User can download it from our site and install it by a few clicks. All your data will stay there.
If I buy the payroll software in January and the tax tables change in May, do I still need to pay for the update package?
No. As the current registered user, you will get all update packages during the same tax year for free.
HOW IT WORKS
How to setup bank check?
On check setup page, you can do:
Uncheck the "Use Blank Check Stock" check box to print check on preprinted check. The default is checked.
Specify the bank information: Bank name, addresses, transit code, Routing Number, Bank Account.
Define the current check number. This number will increase by one automatically after each check printing.
You can adjust the check print out position by modifing the "Offset left", "Offset right", "Offset up" and "Offset down" text box.
You can print out "Check Alignment Page" and align you check on the bottom and right line to check if the Routing Number fits inside the correct box. The "Print Check Alignment" button is on "Check Setup Page". The Routing Number includes the leading symbol.
Specify the logo image on check.
Specify the signature image on check.
Input compay name address displayed on check.
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How can I adjust the check printing position?
You can adjust the check print out position by modifing the "Offset left", "Offset right", "Offset up" and "Offset down" text box.
How to print multiple payroll bank checks by one click?
You can select the checks you want to print from the check list, then press the print button to print them together.
How do I know if the check is properly aligned?
You can print out "Check Alignment Page" and align you check on the bottom and right line to check if the Routing Number fits inside the correct box. The "Print Check Alignment" button is on "Check Setup Page". The Routing Number includes the leading symbol.
What kind of file format is acceptable for signature?
The signature image file can accept .bmp, .jpg, .gif, .tiff and .png.
How can I create a signature file for my bank check?
The easiest way is using free Windows Paint from Accessories -> Paint. You can set the image size to 150 X 50 in Pixel from Image->Attibutes. And then use the pen to draw your signature.
How to print check on pre-printed check?
You can select this option from check setup form. You can access check setup form by clicking the top menu "settings->check setup". Then you can uncheck "Use Blank Check Stock" option to use pre-printed check.
How to enter YTD data?
Followings are the steps to enter YTD information.
1. Click "List Employee" Link under "Employee" Tab on left menu.
2. Select you target employee from employee list.
3 Click "Input/View History YTD Data" to enter YTD information.
Please remember that the ENDING DATE of the YTD data should be earlier than your first payroll check date. They should not be overlapped.
For example: If you first payroll check starts from 5/1/2007, then the ENDING DATE of the YTD data should be earlier than 4/30/2007. Otherwise, you may not be able to save your data correctly.
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