SMALL BUSINESS PAYROLL SOFTWARE BASICS
Is ezPayCheck payroll solution for me?
Trying ezPaycheck payroll software is risk-free! We offer a hassle-free, 30-day trial period. It fits for small to mid-sized companies, churches, non-profits and accountants.
I do not know much about accounting and computer. Can you use this payroll software?
Yes. ezPaycheck is very user-friendly and easy-to-use. We intentionally engineered this software for those end-users who are not professional accountants and payroll tax experts. We believe small business software should be simple, reliable and affordable - so that owners can focus their time and energy on running their businesses, not trying to figure out how to run payroll software.
ezPaycheck comes with the sample database. Once you install this software, you are ready to generate your paycheck for testing purpose. Please feel free to try it.
How can I know the tax calculation is accurate?
ezPaycheck small business payroll software has been in the market since year 2006 and used by thousands of businesses. If you have any questions on tax calculations, please feel free to contact us. We are glad to explain how ezPaycheck works step by step.
Do I have to start using ezPayCheck at the beginning of the year?
No, you can start using ezPayCheck Payroll at any time of the year. EzPaycheck supports the YTD manually input feature.
Does ezPaycheck payroll software print W-2s and W-3s tax forms?
Yes! You can print W-2 form Copy B, c and D on plain paper, complete and ready to use. You can print W-2 copy A and W-3 on pre-printed red-ink forms.
If you need pdf, efile or blank paper printing features, you can check ezW2 software from our company.
Does ezPaycheck payroll software print 1099/1096 forms?
No. ezPaycheck software does not print 1099/1096 form. You can check ezW2 software from our company, which will print w2, w3, 1099-misc, 1096 forms.
Does ezPaycheck payroll system print 940/941 forms?
ezPaycheck 2010 or later will generate and print 940 & 941 reports.
Does ezPaycheck payroll handle tips?
Yes. Our payroll software can handle tips. You can enter the tip amount directly when you generate a new check.
Our payroll software can also handle the tips in restaurants. You can check this article on how to handle tips in restaurants.
Does ezPaycheck payroll handle commissions?
Yes. Our payroll software can handle commissions.
Does ezPaycheck payroll handle local taxes?
ezPaycheck payroll system comes with federal and state tax tables. It also includes the flexible features to handle local taxes. Please read this document on how to handle local taxes.
Does ezPayCheck handle pre-tax and after-tax deductions?
Yes, ezPayCheck Payroll software is very flexible and can handle both pre-tax and after-tax deduction.
Is it legal to print check from my printer?
Yes, printing checks from your own printer is perfectly legal. However, checks must be printed on special check paper.
Do I need special toner to print paychecks?
If you have pre-printed checks with MICR line, you can use any printer. If you need to print checks on blank stock, we suggest customers to use MICR (Magnetic Ink Character Recognition) toner and MICR ink for the best printing quality. However, many US bank are using Optical check reader today which can scan the checks printed on blank stock with regular office/home laser printers.A jet or dot matrix printer CAN'T be used to print checks on blank check stock.
What kind of blank check paper is acceptable?
Does this paycheck software print MICR encoding on checks?
Yes. Our software can print the MICR encoding on paychecks. You can print MICR bank routing numbers, account numbers, check numbers and bank information on blank check stock with a laser printer.
Does the DEMO version have any limitations?
The DEMO version or the download version is actually the full version with the only limitation that it will print the SAMPLE image on W2, W3. 940 and 941 tax forms. It stops working after 30 days unless you activate it. You can activate the program at any time and all your data will stay there.
What are the system requirements for ezPaycheck payroll software?
Windows 98, 2000, XP, 2003, Vista or windows 7
.Net Framework v1.1 or later
ezCheckPrinting can run on both 32-bit and 64-bit machines.
Is your online checkout process safe?
Do you accept Paypal?
Yes, we accept PayPal and credit cards.
How long it takes to get the license key?
Our system will send the license key to your email account once the transaction is completed. Usually, you can get it in 1 to 5 minutes depending on how often your mailbox is updated.
Some mail servers may block the messages sent by machine. If you cannot find the key in your Inbox folder or Junk Mail folder after one hour, please contact us at firstname.lastname@example.org. We are glad to send the key to you manually.
What is the procedure and cost of updating withholding charts that the program uses?
If you purchase ezPaycheck at $89 for the first year, there is no extra charge for the update packages for the same year edition. For the second year, you just need to pay $59, which include all the update package for that year's edition.
If I buy the payroll software in January and the tax tables change in May, do I still need to pay for the update package?
No. As the current registered user, you will get all update packages during the same tax year for free.
HOW IT WORKS
How to setup bank check?
On check setup page, you can do:Uncheck the "Use Blank Check Stock" check box to print check on preprinted check. The default is checked.
Specify the bank information: Bank name, addresses, transit code, Routing Number, Bank Account.
Define the current check number. This number will increase by one automatically after each check printing.
You can adjust the check print out position by modifing the "Offset left", "Offset right", "Offset up" and "Offset down" text box.
You can print out "Check Alignment Page" and align you check on the bottom and right line to check if the Routing Number fits inside the correct box. The "Print Check Alignment" button is on "Check Setup Page". The Routing Number includes the leading symbol.
Specify the logo image.
Specify the signature image.
Input company name address displayed on paychecks.
How can I adjust the check printing position?
You can adjust the paycheck print out position by modifing the "Offset left", "Offset right", "Offset up" and "Offset down" text box.
How to print multiple payroll checks by one click?
You can select the checks you want to print from the check list, then press the print button to print them together.
How do I know if the check is properly aligned?
You can print out "Check Alignment Page" and align paycheck on the bottom and right line to check if the Routing Number fits inside the correct box. The "Print Check Alignment" button is on "Check Setup Page". The Routing Number includes the leading symbol.
What kind of file format is acceptable for signature?
The signature image file can accept .bmp, .jpg, .gif, .tiff and .png.
How can I create a signature file for my bank check?
The easiest way is using free Windows Paint from Accessories -> Paint. You can set the image size to 150 X 50 in Pixel from Image->Attibutes. And then use the pen to draw your signature.
How to print check on pre-printed check?
You can select this option from check setup form. You can access check setup form by clicking the top menu "settings->check setup". Then you can uncheck "Use Blank Check Stock" option to use pre-printed check.
How to enter YTD data?
Followings are the steps to enter YTD information.
1. Click "List Employee" Link under "Employee" Tab on left menu.
2. Select you target employee from employee list.
3 Click "Input/View History YTD Data" to enter YTD information.
Please remember that the ENDING DATE of the YTD data should be earlier than your first payroll check date. They should not be overlapped.
For example: If you first payroll check starts from 5/1/2007, then the ENDING DATE of the YTD data should be earlier than 4/30/2007. Otherwise, you may not be able to save your data correctly.
How can I move ezPaycheck from the old machine to the new one?
If you need to move the ezPaycheck to a new computer, you first need to install ezpaycheck on the machine, back up your company database file to a shared folder or a USB disk, and then restore it on the new computer. Please here for step by step instructions on how to backup and resore database.
Can ezPaycheck handle tips in restaurant?