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Generate the Paychecks for After the Fact Payroll

How to enter federal tax and state tax manually instead of using tax tables

After the Fact payroll is payroll that has been done either by someone else, or by some other software. The After the Fact payroll option is most often used by accountants to record information for payroll that was done by their clients.

Some ezPaycheck customers may also need to use this option if they start ezPaycheck in mid-year and they prefer to enter the old checks one by one into ezPaycheck system instead of using YTD feature.

Some churches and businesses having special needs may enter federal and state tax amounts manually too.

payroll software ezPaycheck payroll software help you process payroll taxes, print paychecks and file tax forms easily and smoothly.

If you have not installed this software, you can download and try it free for 30 days with no obligation and no credit card needed.

This paycheck software is compatible with Windows 10, 8.1, 8, 7, XP, Me, 2003, 2000 and Vista system.

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For example:

Company ABC wants to start ezPaycheck payroll software in Feb. They want to enter the paychecks they created manually for January.

Employee Anna Smithís salary is $30000. She is single, with 1 allowance for federal tax and CA state tax.
On her pay check #1006 for Jan 1 to Jan 15: the federal tax is $126 and CA state tax is $21

Her company needs to enter the federal tax and state tax for this check manually instead of using tax tables.

Step 1: Edit the employee profile

- You can click the ezPaycheck left menu "Employees" then "Employee List" to open her profile.
- Change the number of allowance to 99 to disable federal tax tables and state tax tables.
- Enter 126 for Extra withhold for Federal tax.
- Enter 21 for Extra withhold for state tax.
- Click next button, and click finish button to save the changes.

change allowance
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Step 2: Change current check number

- If you need to use the same check number, you can click the left menu "Checks->Check setup" to open check setup screen. Then you can edit the current check number there.

Step 3: Generate the old check

- Create new checks. You will the federal tax as $126, state tax as $21 there.
- You can edit the pay period and check date as you like.

- Save the check. after the fact paycheck
(Click image to enlarge)

Step 5: Enter other checks if needed

Step 6: Print paychecks and Paystubs

You can select multiple paychecks from list and click the Print button to print paychecks together. paycheck printing
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choose paycheck printer
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paycheck print preview
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Step 7: Edit employee profile with normal data and get ready for regular payroll tasks

If you like to use ezPaycheck software to calculate the payroll taxes automatically for the future paychecks

- Once you entered all old checks, you can edit employee profile with regular allowance.

- When you generate paycheck next time, ezPaycheck will calculate fedetal tax and state tax based on tax tables.

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  • Sample Paychecks

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