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W2 Form Printing: How to Import W-2 Data from .csv file

ezW2 software is approved by SSA to print all W-2 forms and W-3 form on white paper. It can import data from .csv file and print form quickly.

  • If your data is saved in Excel file, you can convert it easily by clicking Excel top menu "File", then click "Save As" to save it as .csv (comma delimited) file.

  • If you saved data in access, sql server or other database, you can export data to .csv file first.

    Sample files to test import function

    If you need some data to test this import function, you can click here to download test-w2-data.zip. You need to unzip the data before testing the import function.

    http://www.halfpricesoft.com/w2-software/test-w2-data.zip

      How to download sample data and test the import feature

      How to import w2 data from the external file

    Followings are the steps to import data

    Step 1: Start ezW2 software.

    Start ezW2 software. If you have not installed it, you are welcome to download the trial version and test drive it with no obligation.

    W2 software ezW2 software can prepare, print and efile forms W2, W3, 1096-misc and 1099.

    ezW2 2018 Is Available for the 2018-2019 Tax Season!

    Please feel free to test drive with no cost and no obligation before purchasing it. This W2 1099 software is compatible with Windows 10, 8.1, 8, 7, Vista and other Windows computers.

    w2 free download     purchase W2 software


    Step 2: Clear employee list (Opional)

    If you have test data, please remove it first.



    Step 3: Import data

    You can access this screen by clicking the top menu “Current Company->Import W2”.



    Follow the instructions on screen step by step and import w2 data.

    If your data file is opened by other application (ie: Excel) now, please close it before you import data with ezW2 software. You cannot open the same file with two applications.





    Step 4: Review, Edit and Print Forms

    After you import data, you can click the top menu "Current Company" then "Form W2" to view the forms.

    You can review the data, edit form, print form or generate efile document. More information can be found from ezW2 Quick Start Guide

    Note

    1. Form W-3 will be generate automatically based on form W2 information

    2. ezW2 allows user to set up unlimited companies with one flat rate. So if you have multiple companies or you are an accountant, you can add new company by clicking top menu “Company Management->New company”

    3. The .csv file data import feature, PDF print feature and efile feature are available with Enterprise version and Multiple-user version. They are not available with small business version. Click here to view ezW2 feature list)


    Trouble Shooting

    1. Access Violation Error
    Solution: If your data file is opened by other application (ie: Excel) now, please close it before you import data with ezW2 software. You cannot open the same file with two applications. Please restart ezW2 and try it again.

    2. Other errors
    Solution:
    1. Please download our sample data files and test the import function.

    2. If our sample data file works, you can add a few rows of your data and import data again.

    3. Then add more data the file and import data

    Still have questions?

    help image If you have still have questions, you can also check the FAQs page or contact us at support page. We are glad to assist you as soon as possible.

    Related Links

  • How can I roll forward my previous ezW2 data to the new version?
  • W2 and 1099 Forms Filing Deadline

    W2 W3

  • How to fill out and print Form W2
  • How to print Form W2 W3 on White Paper
  • How to Print Multiple Copies on the same page for employee
  • How to Print W-2 Data on Red Forms
  • How to convert W2's into PDF format files
  • How to eFile W2 W3 Forms
  • How to print Form W3

    1099-misc, 1096

  • How to fill out and print Form 1099-misc
  • How to eFile 1099-misc Forms
  • How to Print 1099-misc Forms on Red Forms
  • How to Convert 1099-misc Forms into PDF file
  • How to print Form 1096

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    - Learn more about 1098s software (1098, 1098C, 1098E, 1098 T) software

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