How to File Form 940 with ezAccounting Software

ezAccounting -> FAQs -> Reports and Forms

ezAccounting software generates form 940 (Employer's Annual Federal Unemployment (FUTA) Tax Return) based on the paycheck data saved inside payroll software.

#1 Print Form 940
#2 E-file Form 940
#3 Make 940 deposit

#1 Print Form 940

Step 1.1: Start ezAccounting and click top menu "Reports", then the sub menu "Forms"

You can double click the desktop ezAccounting icon to start ezAccounting.

Step 1.2: Edit and print 940

IRS instructions for Form 940

https://www.irs.gov/pub/irs-pdf/i940.pdf

CREDIT REDUCTION

If you are in a state that is subject to CREDIT REDUCTION, you need to complete schedule A, line 2 and line 11. You can click Schedule A link to get more details.

Step 1.3: Mail Form 940 to IRS

The Mailing Address of Form 940 Return.

You can check "Where Do You File" part inside IRS 940 document.

940 return address

#2 E-File Form 940 to IRS (Recommended)

Starting with the 2025 version, ezAccounting for Windows introduces direct e-filing support for Form 941.

The e-filing 940 feature, available as a recommended add-on, enables users to submit Form 941 directly through the application, eliminating the need to mail documents or navigate the IRS website.

How to efile 940 form - step by step guide

The cost of e940 service

#3: Make federal income tax deposit(optional)

Learn more here

How to Make 940 Federal Tax Deposit via EFTPS Site

From $199
(Regular ~~$219~~)

Desktop Accounting & Payroll Solution

ezAccounting software is the right in house accounting solution for small businesses needing to document and report on incoming and outgoing cash flow including sales, receipts, payments and purchases. It also supports payroll processing and tax form printing.

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