ezW2 Software: How to Fill Out W2 Data on Pre-printed Forms

EzW2 software is approved by SSA to print all W-2 forms and W-3 form on white paper. If you prefer to use the traditional pre-printed forms, please follow this guide.
(Follow this guide to print W2 on white paper)

Step 1: Start ezW2 software.

Step 2: Click the top menu “Current Company”, then select sub menu “Form W2” to view W2 Form list Screen.

If you have not filled out w2 forms, you can click here to check how to add employees and enter W2 form data.

print W2 form

Step 3: Then click the "Print" button to open W-2 Print Option screen.

3.1 Click "Selected Employees" option to view employee list and select employee(s).

3.2 Select "Data only" option to fill out data on pre-printed forms.

You can use option for both IRS copy and employee copy.

fill out W2 data on form

Step 4. Print data only on pre-printed W2 forms

4.1. One form per sheet option

4.2. Two form per sheet option

Notes:

1. Form W-3 will be generated automatically based on form W2 information

2. ezW2 allows user to set up unlimited companies with one flat rate. So if you have multiple companies or you are an accountant, you can add new company by clicking top menu "Company Management->New company"

3. The .csv file data import feature, PDF print feature and efile feature are available with enterprise version and multiple-user version. They are not available with small business version. Click here to view ezW2 feature list)

ezW2 Software: How to Fill Out W2 Data on Pre-printed Forms

Step 1: Start ezW2 software.

Step 2: Click the top menu “Current Company”, then select sub menu “Form W2” to view W2 Form list Screen.

Step 3: Then click the "Print" button to open W-2 Print Option screen.

Step 4. Print data only on pre-printed W2 forms

Notes:

Related Links

W2 W3

1099-nec, 1096 (For ezW2 latest version)

1099-misc, 1096 (for ezW2 2019 and earlier version)

W2C, W3c

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