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W2 Electronic Filing: How to E-File W2 W3 Form to SSA

ezW2 Software Quck Start Guide


ezW2 software is approved by SSA to print all W-2 forms and W-3 form on white paper. It also generates the efile document that you can upload to SSA and states (see state efile list). The efile document includes both W2 and W3 information.

In this guide, you will find:
  • Part 1: How to generate the W2 & W3 efile document(.txt file)
  • Part 2: How to upload W2 & W3 efile document to SSA site
  • Part 3: How to upgrade ezW2 software if I need to efile W2 forms but purchased the paper printing version.
  • Part 4: First time e-filer: how to apply User ID to file W2 W3 forms electronically
  • Part 5: How to efile W2 to your state

  • Part 1: How to generate the W2, W3 efile document

    Step 1.1: Start ezW2 software.

    Step 1.2: Set up company information for W2 reporting

    You can access this screen by clicking the top menu "Current Company->Company". You need to enter the general company information for w2 and 1099 forms, such as Company Name, Address, Tax ID and others.

    Step 1.3: Set up W-3 information

    Click the Next button and enter the information for W3 form.

    You need to enter the W-3 control number, W3 Establishment Number, Contact Information and others. This information will be displayed on both forms W-2 and W-3.

    Step 1.4: Open W2 List and Fill out W2 Forms

    You can click the "Add W2" link below the list to add a new form.
    fill out W2 form

    Step 1.5: Generate W2 W3 eFile document

    Click the ezW2 software top menu "Current Company->eFile W2" to access eFile screen. In this step, you need to fill in the submitter information and create one .txt file. This file include the W2 forms and the W3 form. You need to upload this file to SSA site.

    - Enter submitter information
    If you do not have efile User ID(USER IDENTIFICATION), you can apply it from SSA site. You can complete the registration form online and submit your information. The information you submit will be verified against SSA records. Upon successful registration, you will have your User ID and password.

    - Enter contact information where correspondence should be sent.
    - Select employees (Usually you should select ALL)
    - Click the "Create file" button to generate the eFile document

    efile W2 forms

    save efile document

    Part 2: How to upload W2 & W3 efile document to SSA site

    Step 2.1: Navigate to SSA site and upload this document

    The efile document is .txt file. You can upload this file to SSA site. ezW2 generates one file for each company account.

    If you are a CPA, you should generate one file for each client and upload these files to SSA

    Step 2.2 Click here to view step by step guide on how to upload the EFILE document to SSA site

    Part 3: How to upgrade ezW2 if I purchased paper printing version

    Please contact us for the special upgrade link if you need to efile W2 forms but purchased the license key for paper printing version only. We will send you the upgrade link. You need to pay the price difference plus $5 fee. For example: You purchased ezW2 2019 small business version($39). You can pay extra $65 to upgrade it to the ezW2 2019 enterprise version($99) if you need to efile your forms.

    In your message, please tell us the following information:

    1. The email you used with your previous ezW2 order. (If you ordered from Amazon, please let us know the Amazon Order ID)

    2. What is the new version you need? (ie: ezW2 single-user enterprise version, ezW2 2-user version or others)

    Part 4: How to apply User ID to file Form W2 W3 electronically

    You must get a User ID before you submit the w2 efile document to SSA site. Please visit SSA site and click the Register button to request your User ID. Usually you can receive it quickly. If you have any questions, please contact SSA office.


    1. Form W-3 will be generated automatically based on form W2 information

    2. ezW2 allows user to set up unlimited companies with one flat rate. So if you have multiple companies or you are an accountant, you can add new company by clicking top menu "Company Management->New company"

    3. The .csv file data import feature, PDF print feature and efile feature are available with enterprise version and multiple-user version. They are not available with small business version. Click here to view ezW2 feature list)

    3. You can learn more how to apply User ID to file Forms W2 electronically here.

    W2 software

    ezW2 software: Print and eFile Form W2, W3, 1099-NEC & 1096 in House.

    Download ezW2 Today. File Tax Forms Before Deadline!

    Compatible with Windows 11, 10, 8.1, 8, 7, Vista, XP and other Windows computers.

    Try it free today with no cost and no obligation!


    Related Links

  • How can I roll forward my previous ezW2 data to the new version?
  • W2 and 1099 forms filing deadline

    W2 W3

  • How to fill out and print Form W2
  • How to print Form W2 W3 on white paper
  • How to print multiple copies on the same page for employee
  • How to print W-2 data on red forms
  • How to convert W2's into PDF format files
  • How to eFile W2 W3 forms
  • How to print Form W3

    1099-nec, 1096 (For ezW2 latest version)

  • How to fill out and print Form 1099-nec
  • How to eFile 1099-nec forms
  • How to print 1099-nec forms on red forms
  • How to convert 1099-nec forms into PDF file
  • How to print Form 1096

    1099-misc, 1096 (for ezW2 2019 and earlier version)

    To print the current 1099-misc forms, please use ez1099 software.

    (Note: ezW2 2019 and previous versions support 1099-MISC forms. You need to use the new Form 1099-NEC to report nonemployee compensation during the current tax season..)

    W2C, W3c

    - Learn more about W2C and W3C

    More Forms

    - Learn more about 1099s software (1099A, 1099B, 1099C, 1099CAP, 1099DIV, 1099G, 1099H, 1099INT, 1099LTC, 1099MISC, 1099-nec, 1099OID, 1099PATR, 1099Q, 1099R, 1099S, 1099SA)

    - Learn more about 1098s software (1098, 1098C, 1098E, 1098 T) software

    - Learn more about 5498s(5498, 5498ESA, 5498SA) software

    - Learn more about W2G, 1097BTC, 8935, 3921, 3922 software

    - Learn more about how to file ACA Form 1095 & 1094 to federal and states