Video Tutorial

General Question about ezAccounting Payroll Software:

• Is ezAccounting for me?
  Trying ezAccounting Software is risk-free! We offer a hassle-free, 30-day trial period. It fits for small to mid-size companies and offers flexible, easy to use features.
  
  
• Can I start ezAccounting in mid-year?
  Yes, you can start ezAccounting any time.
  
  
• What is my cost of using ezAccounting payroll software?
  ezAccounting single user version is $149 per calendar year per installation. It can support unlimited companies, sales, vendors, employees, paychecks, bank accounts and tax forms with no extra charge. You can renew ezAccounting the second year at discount price. For example: ezAccounting 2014 Single user version can update it to ezAccounting 2015 at just $109.
  
  
• I am your ezPaycheck customer. If I purchase ezAccounting, do you still need to renew my ezPaycheck payroll software?
  ezAccounting software includes ezPayroll software. If you decide to switch ezAccounting software, you can import all your ezPaycheck data into ezAccounting software. You do not need to renew ezPaycheck software again.
  
  
• I am using other accounting software now. How can I switch to ezAccounting software?
  
  
• I do not know much about accounting and computer. Can I use this accounting software?
  Yes. ezAccounting is very easy-to-use. We intentionally engineered this software for those end-users who are not professional accountants and payroll tax experts.
  
  ezAccounting comes with sample database. Once you install this software, you are ready to generate your paycheck, sales, purchase order for trial purpose. Please feel free to try it.
  
  
• Is Check Printing Legal?
  Yes, printing checks from your own printer is perfectly legal. However, they must be printed on check stock. (You cannot use plain white paper).
  
  
• Do I need special printer toner?
  If you have pre-printed checks with MICR line, you can use any printer. If you need to print checks on blank stock, we suggest customers to use MICR (Magnetic Ink Character Recognition) toner and MICR ink for the best printing quality. However, many US bank are using Optical check reader today which can scan the checks printed on blank stock with regular office/home laser printers.A jet or dot matrix printer CAN'T be used to print checks on blank check stock.
  
  
• Does the trial version have any limitations?
  The trial version or the download version is actually the full version with the only limitation that it will print the Trial images on checks, W2, W3. 940 and 941 forms. It stops working after 30 days unless you activate it. You can activate the program at any time and all your data will remain there.
  
  
• I've reinstalled ezAccounting and it is telling me that I have no more activations left. How do I activate the program now?
  Simply go to www.halfpricesoft.com and click buy it now button.
  
  
• When I try to install ezAccounting, it tells me I need to download the Microsoft .Net Framework. How do I do this?
  ezAccounting runs on the Microsoft .Net Framework, version 3.5. To download and install the framework, you visit Windows Update. The .Net Framework version 3.5 is listed as an available update for your computer. Select to install it. After it is installed you will be able to install and run ezAccounting.
  
  
• Do I have to start using ezAccounting at the beginning of the year?
  No, you can start using ezAccounting Payroll at any time of the year.
  
  
• Does it print W-2s and W-3s?
  Yes! You can print W-2 form Copy B, c and D on plain paper, complete and ready to use. You can print W-2 copy A and W-3 on pre-printed red-ink forms.
  
  
• Does it print the MICR encoding on checks?
  Yes, ezAccounting does print the MICR encoding on checks. You can print MICR bank routing numbers, account numbers, check numbers and bank information on blank check stock using a laser printer.
  
  
• Does ezAccounting handle pre-tax and after-tax deductions?
  Yes, ezAccounting Payroll has very flexible deduction set up capabilities that allow it to handle pre-tax and after-tax deduction.
  
  
• Can I install ezAccounting on two machines and share the data?
  Yes. You should purchase 2-user version ezAccounting software to use it on two machine. The 2-user version allows customers to share data over network.
  
  
• I am a CPA. Can ezAccounting support multiple client accounts?
  Yes. ezAccounting software can support unlimited client accounts on the same machine with no extra charge.
  
  
• Is internet connection required to run this software?
  No. ezAccounting is stand-alone desk-top application. No internet connection is required to run this application.

Download and Install Accounting Software:

• What are the System Requirements for ezAccounting Payroll?
  Windows 98, 2000 XP, 2003, Vista, 7, 8, 8.1, 10 and .Net Framework v3.5 or later
  
  
• How to install ezAccounting software?
  You can scroll down on this page to view step by step guide on how install ezAccounting software.
  
  
• How to uninstall ezCheckPaycheck software?
  Open Programs and Features by clicking the Start button , clicking Control Panel, clicking Programs, and then clicking Programs and Features. Select ezCheckPaycheck from program list, and then click Uninstall.
  
  
• Can ezAccounting run on MAC machine?
  Please check this article How to run Windows application on MAC machine
  
  
• My machine is offline. How can I install ezAccounting Software?
  You can purchase the CD from our site to install ezAccounting software. (Note: The CD option does not include the license key. If you can download this software from our site, you do not need the CD. You can just purchase the license key. The CD is for the users who cannot download software or who want to keep a hard backup copy.)
  
  
• How to roll back ezAccounting to previous version?

Company Management, Backup and Restore

Company Management



• 1. How to set up company?
  
  
• 2. I have about 50 clients. Can your accounting software work for accountants?
  Yes, ezAccounting allows you to set up unlimited company accounts on the same machine with no extra charge.
  
  
• 3. I have three companies. Can ezAccounting supports multiple accounts?
  Yes. If you just install ezAccounting on one machine to process the payroll jobs for three companies, you just need to buy one license key. If you need to install ezAccounting on multiple machines, you are required to purchase multiple licenses.
  
  
• 4. How to add a new company account
  
  
• 5. How to edit company account
  
  
• 6. How to duplicate a company account
  
  
• 7. How to switch current company
  
  
• 8. How to delete a company account
  
  
• 9. How to Add Depreciation Entry
  
  

  Database Backup and Restore

  
  
• 1. How to backup company database file?
  
  
• 2. How to restore company database file?
  
  
• 3. How to restore company database file from USB disk
  
  

  Transfer ezAccounting to a New Machine

  
  
• 1. How to move ezAccounting to a new machine
  
  
• 2. My machine is crashed. How can I move ezAccounting to a new machine?
  
  

Network and Multiple-user Version

• How can multiple users share ezAccounting over network?
  

Purchase and Update

• What is the cost of using ezAccounting software?
  ezAccounting is $149 per calendar year per installation. This price already includes all the future update packages for this year's version. (For example: If you purchase ezAccounting 2014, you will get all update packages for ezAccounting 2014 for free.) So your total cost for the first year is just $149, with no hidden cost.
  
  ezAccounting can support unlimited companies, employees, paychecks and tax forms at no extra charge.
  
  
• Can ezAccounting support multiple companies? What is the cost?
  Yes, ezAccounting can support unlimited companies and employees. ezAccounting is $149 per year per installation. If you will handle multiple companies from the same machine, there is no extra charge. However, if you install ezAccounting in multiple locations a multiple user license will be required.
  
  
• How to update ezAccounting? And the cost?
  You can update ezAccounting by downloading the ezAccounting update package and finish the update process by a few clicks. The update package is free for current ezAccounting users.
  
  For example, you are registered user of ezAccounting 2012 and you will get all 2012 update package for free. If you are ezAccounting 2011 user, you can update ezAccounting to 2012 version and use it free for 30 days. Then you need to purchase the new license key after that.
  
  
• Will updating package delete or overwrite my data from prior years?
  No, updating package will not change existing company information. In fact, ezAccounting has two separate databases: company database and tax database.
  
  Company Database saves all your company information such as employee information, your check information and so on. All the information you input will be saved in this database.
  
  Tax Database saves all the federal and State Tax Tables. ezAccounting application calculates tax based on these tables.
  
  Updating Version will update tax database only. So your existing company information is safe.

Manage Sales and Customers:

• Can ezAccounting print receipt, invoice and quote?
  Yes, ezAccounting software can print receipt, invoice and quote. It can also print packing slip and purchase order.
  
  

  Customers

• How to add/edit a customer?
  
  

  Products

• How to add, edit and delete a product?
  
  

  Invoice, Receipt, Quote and Packing Slip

• How to generate a new invoice?
  
  
• How to reset invoice number?
  
  
• How to generate a new estimate(or quote)?
  
  

  Receive Payments

  
  
• How to accept customer payments
  
• How to record non invoice sales?
  
  
• How to add a deposit or partial payment to an invoice
  
  
• How to apply single payment to multiple invoices
  
  
• How to track cash payment and cash deposit
  
  
• How to edit/delete a transaction (sale, refund, invoice, receipt and more)
  

Manage Vendors and Purchases

• Can ezAccounting track my payments to vendors?
  Yes. You can click this link to learn more about how to track expenses
  
  
  

  Vendors

  
  
  
• How to add a new vendor




Bills




• How to add a bill and pay vendor, contractor and others?


• How to pay multiple bills with one single payment


• How to edit a bill?


• How to delete a bill?

Employee and Payroll

General



• 1. Will ezAccounting calculate and print YTD information automatically?
  Yes. Each time you add a new check, the YTD data will be updated. You can find the YTD data on paycheck stubs.
  
  
• 2. After the fact payroll: How to enter federal tax and state tax manually
  
  
  
• 3. Can I start payroll anytime in a year?
  Yes, you can start to use ezAccounting payroll functions anytime in a year. If you handle the paychecks manually or with other software before, you can use manual YTD feature to enter the previous payroll data quickly.
  
  
  

  Employees

• How to edit employee tax options?
  
  
  
  

  Pay Period and Payment Types

  
  
• 1. How to setup pay period?
  
  
  
• 2. How to generate paycheck by pay-per-piece rate?
  
  
  

  Taxes and Deductions

  
  
  1. Can ezAccounting handle multiple state taxes?
  Yes, ezAccounting calculates state tax based on employee address, not company address.
  
  
  2. How to add custom deduction and withhold it from each paycheck automatically?
  
  
  
  3. How to handle FUTA and SUTA
  
  
  
  4. How to withhold SDI tax from paycheck
  
  
  

  Paycheck Printing

  
  
  1. How to mask SSN on pay stubs
  
  
  

Checks and Banks

Accounts Management




• 1. Can ezAccounting support multiple checking accounts?
  Yes, you can set up more than one checking accouns inside ezAccounting software..
  
  
  
• 2. How to edit bank account
  
  
  
• 3. How to add a new checking account?
  
  
  

  Check Printing

  
  
  
• 1. How to write a check
  
  
  
• 2. Can I print checks in different format?
  ezAccounting can print check in check-on-top, check-in-middle, check-at-bottom and 3-per-page formats. You can click here to learn more about how ezAccounting software prints checks in different formats.
  
  
• 3. How to print check on blank stock
  
  
  
• 4. How to write check data on pre-printed checks
  
  
  
• 5. how to customize check with extra text field
  
  
  
• 6. How to adjust check or MICR line printing position
  
  
  
• 7. How to reset the seed check number
  
  
  

Reports and Forms

How to change payroll report option: by period ending date or by check date



Forms

1. How to print Form 941

2. How to print Form 940

3. How to print Form W-2

4. How to print Form W-3

5. How to print Form 1099-misc and 1096
ezAccounting software does not print tax form 1099-misc and 1096. You can use ezW2 software together with ezAccounting to print 1099-misc and 1096 forms.

6. How to file state and local tax forms

7. how to use ezW2 together with ezAccounting software to print & efile W2, W3, 1099-misc and 1096



Reports

1. Profit and Loss Report

2. Expense Reportt

Security & Password Protection

• How to enable/disable password protection
  
  
  
  

Chart of Accounts

• 1. How to edit account opening balance after an account is set up
  
  
  
• 2. How to add a new account
  
  
  
• 3. How to edit an account
  
  
  
• 4. How to delete an account
  Answer: You cannot delete an account. You can edit this account and make it inactive. So you will NOT see this account from account dropdown list when you add a transaction.
  
  
• 5. How to print account list report
  
  
  

Data Import & Export

• 1. How to Import QuickBooks Employee List
  
  
  
• 2. How to Import QuickBooks Vendor list
  
  
  
• 3. How to Import Customers from QuickBooks
  
  
  
• 4. How to Import ezPaycheck Payroll Data
  
  
  
  

Trouble Shooting

• 1. Why ezAccounting application suddenly stopped to work
  
  
  
• 2. My machine is crashed. How can I move ezAccounting to a new machine?
  
  
  
• 3. Why ezAccounting data is missing