ezW2: Fast W2 & 1099 Printing & E-filing Software

Trying ezW2 is risk-free! It fits for small to mid-size company and offers flexible, easy to use features. Just feel free to download and try it. No registration needed. No Obligation.

Yes. ezW2 is very user-friendly and easy-to-use. We intentionally engineered this software for those end-users who are not professional accountants and payroll tax experts. We believe small business software should be simple - stupid simple - so that owners can focus their time and energy on running their businesses, not trying to figure out how to run software.

ezW2 somes with sample database. Once you install this software, you are ready to generate your forms for testing purpose. Please feel free to try it.

Yes, SSA will acceipt substitute W2/W3 forms that exactly meets the specifications and approved by SSA.

ezW2 is a SSA approved software which can print W2 Copy A and W3 on plain white paper with laser printer. It also supports preprinted red ink substitute W2 and W3 forms. It is user's choice to select which type of forms for submission.

The W2 copy A and W3 can be printed on good quality plain white paper with laser printer.

ezPaycheck doesn't print laser substitute form W2 copy A and W3. You still need red forms with ezPaycheck. ezPaycheck doesn't print 1099/1096 forms.

Yes, you can get free tech support from us by writing to services@halfpricesoft.com.

You will see DEMO or SAMPLE images on the forms. Once you enter the key, these images will disappear.

Yes. In theory, it can support unlimited companies if your hardware is big enough. You can add a new company by clicking the top menu "Company Management->Add Company".

Yes.

Our system will send the license key to your email account once the transaction is completed. Usually, you can get it in 1 to 5 minutes depending on how often your mailbox is updated.

Some mail servers may block messages sent by machine. If you cannot find the key in your Inbox folder or Junk Mail folder after one hour, please contact us at services@halfpricesoft.com. We are glad to send the key to you manually.

Form W-2, Wage and Tax Statement, is used in the United States income tax system as an information return to report wages paid to employees and the taxes withheld from them. The form is also used to report FICA taxes to the Social Security Administration. Relevant amounts on Form W-2 are reported by the Social Security Administration to the Internal Revenue Service.

Employers must complete a Form W-2 for each employee to whom they pay a salary, wage, or other compensation as part of the employment relationship. The Form W-2 reports income on a calendar year (January 1 through December 31) basis, regardless of the fiscal year used by the employer or employee for other Federal tax purposes.

The form consists of six copies:

• Copy A - Submitted by the employer to the Social Security Administration. (In addition, the employer must also submit Form W-3, which is a summary of all Forms W-2 completed, along with all Copies A submitted. The Form W-3 must be signed by the employer.)
• Copy B - To be sent to the employee and filed by the employee with the employee's federal income tax returns.
• Copy C - To be sent to the employee, to be retained by the employee for the employee's records.
• Copy D - To be retained by the employer, for the employer's records.
• Copy 1 - To be filed with the employee's state or local income tax returns (if any).
• Copy 2 - To be filed with the employee's state or local income tax returns (if any).

A W-3 Form is a transmittal form which is sent to the Social Security Administration (SSA) showing total earnings, Social Security wages, Medicare wages and withholding for all employees for the previous year.
The W-3 is required to be sent to the SSA no later than the beginning of March, along with copies of all W-2 forms for all employees. The totals for each item on the W-3 must equal the totals for all of these items on all employee W-2 forms. The W-3 also includes total state wages and withholding for all employees.

You can find more information here:
Instruction W-2 & W-3
https://www.irs.gov/pub/irs-pdf/iw2w3.pdf

Employers must file Form W-2 for wages paid to each employee from whom:

Anyone required to file Form W-2 must file Form W-3 to transmit Copy A of Forms W-2. Make a copy of Form W-3; keep it and Copy D (For Employer) of Forms W-2 with your records for 4 years. Be sure to use Form W-3 for the correct year.

File Form 1099-MISC, Miscellaneous Income, for each person to whom you have paid during the year:

Form 1096 (Annual Summary and Transmittal of U.S. Information Returns) is a compilation form which provides totals for all 1099 forms, including 1099-MISC forms submitted by an employer for independent contractors and other non-employees to whom payment was made during the previous year.

You can find more information here:
1099-MISC instruction
https://www.irs.gov/pub/irs-pdf/i1099msc.pdf

You can find more information here:
Instruction Form 1096
https://www.irs.gov/pub/irs-pdf/f1096.pdf