FAQs — Benefits of ezPaycheck

Comprehensive Features

✓Supports daily, weekly, bi-weekly, semi-monthly, and monthly pay periods.
✓Calculates federal, state, and local taxes automatically, with the option to manually enter after-the-fact checks to override tax tables.
✓Print paychecks on blank stock and pre-printed check paper.
✓Automatically creates tax forms W2, W3, 940, 941, 943 from paychecks, with the flexibility to generate forms manually.
✓Handles various deductions, including 401K, health insurance, child support, and more.
✓Detailed reporting for state and local tax preparation.
✓Compatibility with both W2 and 1099 contractor payroll processing.
✓Data sharing in multi-user versions.

Licensing, Renewal Pricing & Multi-User Setup

Because ezPaycheck uses flat-rate annual software licensing rather than per-employee monthly billing, it offers an extremely cost-effective model for high-volume client management:

ezPaycheck 2026 Software License:

First License: $169 (covers 2026 payroll processing).
Additional Workstation License: $50 per extra license.
Annual Renewals: Software licenses are renewed annually to ensure compliance with updated federal, state, and local tax tables and tax forms (e.g., a 2027 license will be required to process 2027 payroll).
Pricing Directory: View complete licensing pricing at: ezPaycheck features and pricing

Unlimited Company & Client Accounts

ezPaycheck allows you to create and manage unlimited company accounts and unlimited employees on the same computer or network at no extra cost. There are zero per-client or per-employee monthly add-on fees.

Employee Capacity per Company

ezPaycheck utilizes a robust Microsoft Access Database engine. While the software can technically support up to 1,000 employees per account, we generally recommend up to 500 active employees per company file to ensure optimal processing speed and database performance.

Federal, State, and Local Tax Functionality

Calculations: ezPaycheck automatically calculates Federal Income Tax, Social Security, Medicare, State Income Tax, SUI/SDI, and customizable local taxes.

No Bank Link Required

Linked bank accounts are entirely optional. You decide how to run your business - pay your team via paper check or direct deposit and manage your tax payments on your own terms.

Tax Reporting & Companion Tax Software

Form	Paper Form	eFiling	Guide
Federal forms
Form 941	Yes	Yes	How to file 941 Estimate efiling cost
Form 940	Yes	Yes	How to file 940 Estimate efiling cost
Form 943	Yes	No	How to File 943
Form 941-X, 940-X and 943-X	No	No	Get the blank PDF and instructions directly from the IRS Forms page, fill in, print and mail.
Form W-2/W-3	Yes	Use ezPaycheck with ezW2.	How to File W-2 How to File W-3
Form W-2C/W-3C	Use ezPaycheck with ezW2Correcton.		How to File W-2C/W-3C
Form 1099-NEC/1096	Use ezPaycheck with ezW2. or Use ezPaycheck with ez1099 if you also need to file other 1099 forms (ie: 1099-misc, 1099-div)		How to file 1099-NEC/1096
Form 1099-MISC	Use ezPaycheck with ez1099.		How to file 1099-MISC
Form 1099's (1099A, 1099B, 1099C, 1099CAP, 1099DA, 1099DIV, 1099G, 1099INT, 1099K, 1099LS, 1099LTC, 1099MISC, 1099NEC, 1099OID, 1099PATR, 1099Q, 1099QA, 1099R, 1099S, 1099SA, 1099SB), 1096, 1098's, 5498's and more	Use ezPaycheck with ez1099.		How to file 1099's, 1098's and more
Form 1095C/1094C, 1095B/1094B	Use ezPaycheck with ez1095.		How to file 1095/1094
State and local forms	While ezPaycheck does not print official state tax return forms or submit state e-filings directly, it generates reports so you can easily file your state quarterly returns online through your state's portal.		How to file state and local forms

Cost to File 941/940

In-app E-filing credits are purchased in volume packages based on your firm's needs. For example:
- 1 Form: $5.59
- 100 Forms: $435
- 1,000 Forms: $2,290
Alternatively, ezPaycheck can print signature-ready paper copies of Forms 941, 940, and 943 at no extra cost if you prefer to mail physical forms to the IRS.

You can estimate the efiling cost at e941 purchase.

Blank Stock Check Printing

You can design and print checks on blank stock. You do not need to purchase the checks for each client.

Deposit Capabilities

We are actively beta testing a brand-new in-app direct deposit feature scheduled for broader release later this year. Please feel free to contact us if you would like to access this feature earlier.

Currently, clients pair ezPaycheck with our ezACH software ($199) to generate NACHA files for direct deposit processing through their bank.

How to Record Payroll Data into QuickBooks

QuickBooks doesn't allow other software to write payroll data directly to its database. QuickBooks users can simply extract the summary data from ezPaycheck reports and manually enter it into QuickBooks to track the running balance. This solution has proven effective for numerous customers and can work for you too.

For example: You paid 8 employees for $30,000 (net pay) in Nov. (You can find this data from "employee payroll detail report.")

Record Employee Payments:
- Add a vendor in QuickBooks called "All Employees."
- Record a single payment for $30,000 under this vendor to reflect the total net payroll.

Track Federal Tax Payments:
- When you make your quarterly federal tax deposit, record the payment to the IRS in QuickBooks as a separate transaction.

Reports

Sample paychecks

After the Fact Payroll

With ezPaycheck, you can enter the taxes manually for after the fact payroll.

Support

Free Support: We offer free email support, live chat support on our website, and phone support during business hours.
Paid Remote Support: If you prefer hands-on setup or troubleshooting, we offer paid remote desktop support sessions at $30 for 15 minutes or $90 for 1 hour.

Steps to Switch from QuickBooks to ezPaycheck Payroll Software

Step 1: Export employee list from Quickbooks Utility to IIF file

1.1 Select export list "File -> Utilities -> Export -> Lists to IIF Files" from the manu.

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1.2 Select Employee List

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1.3 Save to IIF file

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1.4 Edit IIF file with Notepad, and remove non-data lines

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Step 2: Clear employee list (Opional)

If you have test data, you can remove it before you import data.

2.1 Click the left menu "Employees" then "List Employee" to view employee list.

2.2 Delete employees.

Step 3: ezPaycheck imports the employee list from .iif file

3.1 Click the top menu "Export/Import", then click "Import Employee"

3.2 Select the .csv file.

3.3 Map the fields.

3.4 Click the "Test Parse" button.

3.5 If there is no error, click the "Import" button to save data into database.

import employee list

Step 4: Refresh Employee List, review and edit the employee tax options.

4.1 Click the left menu "Employees" then "List Employee" to view employee list.

4.2 Select the one employee from list, click "Edit xxxx Record" link to edit employee tax options.

ezPaycheck list

Step 5: Process payroll

5.1 Follow ezPaycheck Quick Start Guide to set up company, edit employees and print paychecks.

5.2 If you switch ezPaycheck in mid year, you can enter the YTD data easily.

How to enter the YTD data