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ezW2: How to print W2 and 1099 forms for QuickBooks


ezW2 software cannot import data from QuickBooks directly. However, you can export data from QuickBooks into .csv file and import data into ezW2 to print tax forms.

- ezW2 can print ALL W-2 forms (copy A, B, C, D, 1 and 2) and W-3 forms on plain paper. The black and white substitute forms of W-2 Copy A and W-3 are SSA-approved (Vendor ID: 1335).

- ezW2 can print W2 recipeint copies in 4-up formats. It can also print 2 red forms on the same sheet.

- ezW2 can print 1099-NEC forms Copy 1, 2, B and C on white paper. IRS does not certify the substitute forms right now. You need to use the red-ink forms for 1099-NEC copy A and 1096.

- ezW2 also supports PDF and efile features.

Step 1: Start QuickBooks, export employee list to IIF file

1.1 Select export list "File -> Utilities -> Export -> Lists to IIF Files" from the manu.

export Employee from QB
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1.2 Select Employee List

select employee list
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1.3 Save to IIF file

save to IIF file
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1.4 Edit IIF file with Notepad, and remove non-data lines

1.4.1 Open the IIF file with NotePad

1.4.2 Click the top menu "Format" and uncheck "word wrap" option

word wrap

1.4.3 Remove the non-date lines, save and close this file

edit IIF file
(Click image to enlarge)

Step 2: Clear W2 Forms list (Opional)

If you have test data, you can remove it before you import data.

2.1 Click the left menu "Employees" then "List Employee" to view employee list.

2.2 Delete employees.

remove W2 list

Step 3: Import employee data into ezW2

3.1 Click the top menu "Current Company->Import W2".

3.2 Open data file.

3.3 Map data

3.4 Click the "Test Parse" button to validate data.

3.5 Import Data

Step 4: Edit and file W2 forms

After you import data, you can click the top menu "Current Company" then "Form W2" to view the forms.

You can review the data, edit form, print form or generate efile document. More information can be found from ezW2 Quick Start Guide.

W2 software

ezW2 software: SSA Approved. Trusted By Thousands for Two Decades.

  • Print and eFile Form W2, W3, 1099-NEC & 1096 in House.
  • Unlimited Company Accounts! Unlimited Forms!
  • Compatible with Windows 11, 10, 8.1, 8, 7, Vista, XP and other Windows computers.

  • Try it free today. No obligation. No credit card required.


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    Related Links

  • How can I roll forward my previous ezW2 data to the new version?
  • W2 and 1099 forms filing deadline

    W2 W3

  • How to fill out and print Form W2
  • How to print Form W2 W3 on white paper
  • How to print multiple copies on the same page for employee
  • How to print W-2 data on red forms
  • How to convert W2's into PDF format files
  • How to eFile W2 W3 forms
  • How to print Form W3

    1099-nec, 1096 (For ezW2 latest version)

  • How to fill out and print Form 1099-nec
  • How to eFile 1099-nec forms
  • How to print 1099-nec forms on red forms
  • How to convert 1099-nec forms into PDF file
  • How to print Form 1096

    1099-misc, 1096 (for ezW2 2019 and earlier version)

    To print the current 1099-misc forms, please use ez1099 software.

    (Note: ezW2 2019 and previous versions support 1099-MISC forms. You need to use the new Form 1099-NEC to report nonemployee compensation during the current tax season..)

    W2C, W3c

    - Learn more about W2C and W3C

    More Forms

    - Learn more about 1099s software (1099A, 1099B, 1099C, 1099CAP, 1099DIV, 1099G, 1099H, 1099INT, 1099LTC, 1099MISC, 1099-nec, 1099OID, 1099PATR, 1099Q, 1099R, 1099S, 1099SA)

    - Learn more about 1098s software (1098, 1098C, 1098E, 1098 T) software

    - Learn more about 5498s(5498, 5498ESA, 5498SA) software

    - Learn more about W2G, 1097BTC, 8935, 3921, 3922 software

    - Learn more about how to file ACA Form 1095 & 1094 to federal and states