ezW2: How to print W2 and 1099 forms for QuickBooks
ezW2 software cannot import data from QuickBooks directly. However, you can export data from QuickBooks into .csv file and import data into ezW2 to print tax forms.
- ezW2 can print ALL W-2 forms (copy A, B, C, D, 1 and 2) and W-3 forms on plain paper. The black and white substitute forms of W-2 Copy A and W-3 are SSA-approved (Vendor ID: 1335).
- ezW2 can print W2 recipeint copies in 4-up formats. It can also print 2 red forms on the same sheet.
- ezW2 can print 1099-NEC forms Copy 1, 2, B and C on white paper. IRS does not certify the substitute forms right now. You need to use the red-ink forms for 1099-NEC copy A and 1096.
- ezW2 also supports PDF and efile features.
Step 1: Start QuickBooks, export employee list to IIF file
1.1 Select export list "File -> Utilities -> Export -> Lists to IIF Files" from the manu.
(Click image to enlarge)
1.2 Select Employee List
(Click image to enlarge)
1.3 Save to IIF file
(Click image to enlarge)
1.4 Edit IIF file with Notepad, and remove non-data lines
1.4.1 Open the IIF file with NotePad
1.4.2 Click the top menu "Format" and uncheck "word wrap" option
1.4.3 Remove the non-date lines, save and close this file
(Click image to enlarge)
Step 2: Clear W2 Forms list (Opional)
If you have test data, you can remove it before you import data.
2.1 Click the left menu "Employees" then "List Employee" to view employee list.
2.2 Delete employees.
Step 3: Import employee data into ezW2
3.1 Click the top menu "Current Company->Import W2".
3.2 Open data file.
3.3 Map data
3.4 Click the "Test Parse" button to validate data.
3.5 Import Data
Step 4: Edit and file W2 forms
After you import data, you can click the top menu "Current Company" then "Form W2" to view the forms.
You can review the data, edit form, print form or generate efile document. More information can be found from ezW2 Quick Start Guide.
ezW2 software: SSA Approved. Trusted By Thousands for Two Decades.
Print and eFile Form W2, W3, 1099-NEC & 1096 in House.
Unlimited Company Accounts! Unlimited Forms!
Compatible with Windows 11, 10, 8.1, 8, 7, Vista, XP and other Windows computers.
Try it free today. No obligation. No credit card required.