What kind of Printer Should I Use to Print W2 and 1099 Forms?

You can print W2 and 1099 tax forms with the normal home/office laser and inkjet blank ink printer. No special printer is needed.

- W2, W3

You can print W2 recipient copies on white paper.

You can also print W2 copy A and W3 on white paper with ezW2 software, which has been approved by SSA to print W2 and W3 on white paper since year 2008.)

No red form is needed. However if you prefer the traditional red ink form, ezW2 can print data only on red ink form too.

- 1099, 1096

You can print 1099 recipient copies on white paper with ezW2 software or ez1099 software.

You should print 1099 copy A and 1096 on red ink forms. IRS does not certify substitute black and white form right now.


Related links:

W2 W3

  • How to fill out and print Form W2 
  • How to print Form W2 W3 on White Paper 
  • How to Print Multiple Copies on the same page for employee 
  • How to Print W-2 Data on Red Forms 
  • How to convert W2's into PDF format files 
  • How to eFile W2 W3 Forms 

    1099-misc, 1096


  • How to fill out and print Form 1099-misc
  • How to eFile 1099-misc Forms 
  • How to Print 1099-misc Forms on Red Forms 
  • How to Convert 1099-misc Forms into PDF file 

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