What kind of Printer Should I Use to Print W2 and 1099 Forms?

You can print W2 and 1099 tax forms with the normal home/office laser and inkjet blank ink printer. No special printer is needed.

- W2, W3

You can print W2 recipient copies on white paper.

You can also print W2 copy A and W3 on white paper with ezW2 software, which has been approved by SSA to print W2 and W3 on white paper since year 2008.)

No red form is needed. However if you prefer the traditional red ink form, ezW2 can print data only on red ink form too.

- 1099, 1096

You can print 1099 recipient copies on white paper with ezW2 software or ez1099 software.

You should print 1099 copy A and 1096 on red ink forms. IRS does not certify substitute black and white form right now.

YOU CANNOT PRINT THE RED INK FORM YOURSELF!

Related links:

W2 W3

1099-misc, 1096