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W2 Form Printing: How to Convert W2 Forms into PDF Files

ezW2 software is approved by SSA to print all W-2 forms and W-3 form on white paper. It also supports paper-saving PDF and efile features.

In this article, you will find:

1. How to convert W2 forms into pdf files that you can email to employees to cut paper and mailing cost.

2. How to compress all PDF forms into a .zip file and send it to your client. (For accountants)
W2 software

ezW2 software: Print and eFile Form W2, W3, 1099-NEC & 1096 in House.

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Compatible with Windows 11, 10, 8.1, 8, 7, Vista, XP and other Windows computers.

Try it free today with no cost and no obligation!


Step 1: Start ezW2 software, click the top menu "Current Company" then "Form W2" to view Form W2 list.

fill out W2 form

Step 2: Then click the "Print" below the list to open W-2 Print Option screen.

print W2 form

Step 3: Check the form options and recipient option, and click the button "Print to PDF" to generate the PDF file(s).

- You can generate the PDF file for just one W2 form or multiple forms

- You can generate batch PDF files with one PDF file for each employee.

- File name format: firstname_lastnameW2.pdf.

- ezW2 can generate the PDF file for Form W-2 copy 1, 2, B, C and D.

- You can specify the PDF file directory after you click the "Print to PDF" button.

For accountants: compress the PDF files into a .zip file and send to your client.

You can compress the PDF forms into a .zip file on Windows computer.

- Select all files and right click mouse button to view the pop up menu.
- Click “Send to”, and select “Compressed (zipped) folder”. Windows will create a new compressed ZIP file containing your PDF forms.

zip files


1. Form W-3 will be generate automatically based on form W2 information

2. ezW2 allows user to set up unlimited companies with one flat rate. So if you have multiple companies or you are an accountant, you can add new company by clicking top menu “Company Management->New company”

Related Links

  • How can I roll forward my previous ezW2 data to the new version?
  • W2 and 1099 forms filing deadline

    W2 W3

  • How to fill out and print Form W2
  • How to print Form W2 W3 on white paper
  • How to print multiple copies on the same page for employee
  • How to print W-2 data on red forms
  • How to convert W2's into PDF format files
  • How to eFile W2 W3 forms
  • How to print Form W3

    1099-nec, 1096 (For ezW2 latest version)

  • How to fill out and print Form 1099-nec
  • How to eFile 1099-nec forms
  • How to print 1099-nec forms on red forms
  • How to convert 1099-nec forms into PDF file
  • How to print Form 1096

    1099-misc, 1096 (for ezW2 2019 and earlier version)

    To print the current 1099-misc forms, please use ez1099 software.

    (Note: ezW2 2019 and previous versions support 1099-MISC forms. You need to use the new Form 1099-NEC to report nonemployee compensation during the current tax season..)

    W2C, W3c

    - Learn more about W2C and W3C

    More Forms

    - Learn more about 1099s software (1099A, 1099B, 1099C, 1099CAP, 1099DIV, 1099G, 1099H, 1099INT, 1099LTC, 1099MISC, 1099-nec, 1099OID, 1099PATR, 1099Q, 1099R, 1099S, 1099SA)

    - Learn more about 1098s software (1098, 1098C, 1098E, 1098 T) software

    - Learn more about 5498s(5498, 5498ESA, 5498SA) software

    - Learn more about W2G, 1097BTC, 8935, 3921, 3922 software

    - Learn more about how to file ACA Form 1095 & 1094 to federal and states