W2 Form Printing: How to Convert W2 Forms into PDF Files
ezW2 software is approved by SSA to print all W-2 forms and W-3 form on white paper. It also supports paper-saving PDF and efile features.
In this article, you will find:
1. How to convert W2 forms into pdf files that you can email to employees to cut paper and mailing cost.
2. How to compress all PDF forms into a .zip file
and send it to your client. (For accountants)
ezW2 software can prepare, print and efile forms W2, W3, 1096-misc and 1099.
ezW2 2019 is available for 2019-2020 tax season. Try it now!
Please feel free to test drive with no cost and no obligation before purchasing it. This W2 1099 software is compatible with Windows 10, 8.1, 8, 7, Vista and other Windows computers.
Step 1: Start ezW2 software.
Step 2: You can click the top menu “Current Company”, then select sub menu “Form W2” to open W-2 Form Edit Screen.
If you have not filled out w2 forms, you can click here to check how to add employees and enter W2 form data.
Step 3: Then click the “Print W2” button to open W-2 Print Option screen.
Step 4: If you want to generate the PDF format files, you can check the options and click the button “Print to PDF”.
- You can generate the PDF file for just one W2 form or multiple forms
- You can generate the PDF file for one recipient or multiple recipients.
- You can specify the file path after you click the “Print to PDF” button.
- The forms for one recipient will be saved into one file with file name like firstname_lastname1099.pdf, which you can email to your recipient later.
- ezW2 can generate the PDF file for Form W-2 copy 1, 2, B, C and D.
For accountants: compress the PDF files into a .zip file and send to your client.
You can compress the PDF forms into a .zip file on Windows computer.
- Select all files and right click mouse button to view the pop up menu.
- Click “Send to”, and select “Compressed (zipped) folder”. Windows will create a new compressed ZIP file containing your PDF forms.
1. Form W-3 will be generate automatically based on form W2 information
2. ezW2 allows user to set up unlimited companies with one flat rate. So if you have multiple companies or you are an accountant, you can add new company by clicking top menu “Company Management->New company”
How can I roll forward my previous ezW2 data to the new version?
W2 and 1099 Forms Filing Deadline
How to fill out and print Form W2
How to print Form W2 W3 on White Paper
How to Print Multiple Copies on the same page for employee
How to Print W-2 Data on Red Forms
How to convert W2's into PDF format files
How to eFile W2 W3 Forms
How to print Form W3
How to fill out and print Form 1099-misc
How to eFile 1099-misc Forms
How to Print 1099-misc Forms on Red Forms
How to Convert 1099-misc Forms into PDF file
How to print Form 1096
- Learn more about W2C and W3C
- Learn more about 1099s Software (1099A, 1099B, 1099C, 1099CAP, 1099DIV, 1099G, 1099H, 1099INT, 1099LTC, 1099MISC, 1099OID, 1099PATR, 1099Q, 1099R, 1099S, 1099SA)
- Learn more about 1098s software (1098, 1098C, 1098E, 1098 T) software
- Learn more about 5498s(5498, 5498ESA, 5498SA) software
- Learn more about W2G, 1097BTC, 8935, 3921, 3922 software