How to File 940 Form with ezPaycheck Payroll Software
Employer's Annual Federal Unemployment (FUTA) Tax Return
ezPaycheck payroll software generates form 940 (Employer's Annual Federal Unemployment (FUTA) Tax Return) based on the paycheck data saved inside payroll software.
You can find the following information in this guide:
#1: How to Print and Mail Form 940
#2: How to Make 940 Federal Tax Deposit Payment Using EFTPS Site
#3: How to Enter Tax Preparer Information
#4: How to File State and Local Forms
#5: How to Print Previous Year Forms
#6: How to Enter Form Data Manually
#7: Why My Software Is with Previous 940 Form
ezPaycheck Makes 2023 Payroll An Easy, In-House Task!
You can click the ezPaycheck left menu "Forms and Reports" then click the sub menu "Forms" to view Form options on screen.
Click the "940 Form" button to view 940 form.
Step 2: View, Edit and Print 940 Form
IRS instructions for Form 940
If you are in a state that is subject to CREDIT REDUCTION, you need to complete schedule A, line 2 and line 11. You can click Schedule A link to get more details.
(Click image to enlarge)
Step 3: Mail Form 940 to IRS
Form 940 Deadline
The due date for filing the Form 940 is January 31. However, if you deposited all FUTA tax when due, you have until February 10 to file. If the due date for filing a return falls on a Saturday, Sunday, or legal holiday, you may file the return on the next business day. (Source: https://www.irs.gov/taxtopics/tc759)
The Mailing Address of Form 940 Return.
You can check "Where Do You File" part inside IRS 940 document.
#2: Make the Federal Tax Deposit via EFTPS Site
IRS releases the year-end tax form 940 in December each year. ezPaycheck estimates FUTA based on your ezPaycheck FUTA settings and the current IRS guide. When you make FUTA deposit, please use the value from the tax form if they are different.
If you need to make IRS deposit, please follow this guide
Typically IRS will release the year end Form 940 in Dec. ezPaycheck will be updated when the new form is available.
For example: If you installed ezPaycheck 2018 in Jan. 2018, you will see 2017 Form 940 because you need to file 2017 tax form in Year 2018. We will release the ezPaycheck 2018 updates with new 2018 940 form after IRS publishes it in December, 2018.
You can click ezPaycheck software top menu "Help" then "Check for updates" to view your version for updates. If you are using an old version, you can follow the guide to update your software.