ezW2 1099 W2 Print and File Software FAQs:

Video Tutorial

General Question about ezW2 - the W2, W3, 1099-nec and 1096 preparing, printing and e-Filing Software:

• 1. Is ezW2 for me?
  Yes, if you need to print or efile W-2, W-3, 1099-NEC or 1096 tax forms. Trying ezW2 is risk-free! It fits for small to mid-size companies and accountants. EzW2 offers the flexible and easy-to-use features.


• 2. Will SSA accept black and white substitute forms on blank paper?
  Yes, SSA will accept W2 and W3 substitute forms that meets the specifications and approved by SSA. You can find our SSA-approval document here.


• 3. With ezW2, do I still need to buy red ink W2 and W3 forms?
  No pre-printed forms are needed for W2 and W3. ezW2 is approved by SSA to W2 and W3 on plain white paper with laser and ink-jet printers. If you prefer the traditional red-ink forms, ezW2 also prints data only on preprinted W2 and W3 forms. You can purchase the red forms from our site or your local office stores.


• 4. What kind of paper and printer can I user to print W2 Copy A and W3?
  The W2 copy A and W3 can be printed on good quality plain white paper. You can use the ink-jet printer and laser printer.


• 5. If I have purchased ezPaycheck, do I still need to buy ezW2?
  If you want to print W2 and W3 on plain white paper or print 1099 NEC and 1096 forms, you will need ezW2. ezPaycheck requires preprinted red ink forms for W2 and W3 and ezPaycheck doesn't support 1099-NEC and 1096 forms. You may use the two software applications together for quick importing and filing. Get the instructions on on how to use ezPaycheck with ezW2 here.


• 6. Is support free for ezW2?
  Yes, you can get free tech support from us by writing to services@halfpricesoft.com.


• 7. Can ezW2 software support multiple companies?
  Yes, because many of our customers are CPA’s and tax preparers, ezW2 Software was created to support unlimited companies, recipients and forms at no additional charge.

Install and Uninstall

• 1. What permissions are required to run ezW2 correctly


• 2. What are the System Requirements for ezW2?
  Windows XP, Vista, 7, 8, 8.1, 10, 11, 32-bit or 64 bit, .Net Framework v2.0 or later


• 3. I am using XP machine with .net framework 1.0. Where I can find .net framework 2.0?
  You can download .net framework from microsoft web site and install it on your computer. The .net framework 1.1, 2.0, 3.0 or later can coexist. They are installed in separate directories. The Microsoft runtime will figure out the proper version to use for the different applications. So if you have 1.0 version on your machine, you can still install the newer version.
  
  Following is the download link of Microsoft .net Framework Version 2.0 Redistributable package.
  
  https://www.microsoft.com/downloads/details.aspx?FamilyID=0856EACB-4362-4B0D-8EDD-AAB15C5E04F5&displaylang=en
  
  You can install the .net framework first, then install ezW2.


• 4. Can ezW2 run on MAC?
  Please check this article How to run Windows application on MAC machine
  
  
• 5. How to uninstall ezW2 software?
  Open Programs and Features by clicking the Start button , click on Control Panel, click on Programs, and then click on Programs and Features. Select ezW2 from program list, and then click Uninstall.
  
  
• 6. How to start ezW2 software

Purchase, Update & Renew

• 1. How to purchase ezW2?
  ezW2 software can be purchased from: https://www.halfpricesoft.com/w2_software.asp


• 2. How long it takes to get the license key?
  Our system will send the key automatically once the transaction completes. Some mail server may block the message. If you cannot get it from inbox and junk folders in 30 minutes, please contact us at services@halfpricesoft.com.


• 3. I purchased ezW2 2021 last year. Do I need to purchase ezW2 2022 to print 1099 & W-2 forms?
  Yes. SSA and IRS change tax forms each year. We also need to get our forms approved each year. You need to purchase ezW2 2022 to print the new tax forms.


• 4. Can I transfer my last year's data to the new version?
  Yes. Learn more here on transfer data.


• 5. How to register a license?


• 6. How to transfer the license to a new computer?


• 7. How to unregister the license?

Forms Printing

• Why just half form was printed from my printer?
The most common reason for this issue is the printer uses the wrong size paper. You should use the "Letter" size paper when you print the check. And several other settings may also cause this printing problem.


• What kind of printer should I use to print W2 and 1099 Forms?


• How to truncate SSN on W2 and 1099 tax forms?



W2 Forms

• What is W-2 form?


• Can ezW2 print W-2 and W-3 forms on white paper?
Yes, with ezW2, you can follow this guide to print all w-2 forms on plain white paper. The black and white laser substiture forms of W-2 copy And W-3 are SSA-approved.


• How to fill out data on pre-printed W2 Forms?



• How to convert form W2's into PDF format files?



• How to print two W-2 forms on the same pre-printed sheet?
ezW2 2010 or newer version supports 2-form-per-sheet feature.


• How to print W2 form in 4-up format (Print copy B, C and 2 on the same sheet)?



• How to print W2 on red forms?



• How to reprint lost W2 forms?



• How to adjust W-2 data printing position?



• Sample W-2 forms printed by ezW2



• How to print W2 forms in a batch?



• How to edit a W2 form?




W3 Forms

• How to Print W-3 form on white paper?



• How to Print W-3 form only without entering W2 data?




1099-nec Forms

ezW2 2020 and later versions support 1099-NEC forms


• What is 1099-NEC? Who needs to file it?


• Can ezW2 print 1099-NEC and 1096 forms on white paper?
IRS does not certify 1099 Copy A and 1096 right now, So you will need pre-printed red forms to print 1099-NEC Federal Copy A and 1096 Transmittal. ezW2 can print 1099 NEC copy B, C, 1 and 2 on white paper.


• Order 1099-NEC and 1096 Forms


• How to prepare and print 1099-nec Forms?


• How to print 1099-NEC forms into PDF files?


• How to print three (or two) 1099-NEC forms on the same pre-printed sheet?


• How to adjust 1099 data printing position?


• Sample 1099-NEC forms




1099-misc Forms

To print 1099-misc forms, please use ez1099 software.

(Note: ezW2 2019 and previous versions support 1099-MISC forms. You need to use the new Form 1099-NEC to report nonemployee compensation for the current tax season..)



1096 form

• How to print 1096 Forms?




Envelopes

• How to get the tax form envelopes?

W2 1099 Correction

• 1. Can I file W2C W3C correction forms with ezW2 software?

No, ezW2 software cannot print or efile W2C and W3C. If you need to file W-2 and W-3 corection forms, you should use ezW2Correction software. ezW2Correction can retrieve W2 data from ezW2 software.


• 2. How to file 1099-nec correction forms with ezW2 software


• 3. How to file 1099-misc correction forms with ezW2 software(for ezW2 2019 and previous versions)

Import and Export

W2 & 1099 Data Import



• 1. Can I import W2 data from external source?

Yes, ezW2 can import employee list and most W2 data from the external .csv file. You can click the top menu "Current Company" then click "Import W2" sub menu to access this feature.

If your data is saved in Excel file, you can convert it easily by clicking Excel top menu "File", then click "Save As" to save it as .csv (comma delimited) file.

You can find step by step guide on how to import W2 data and sample data files here.


• 2. Can I import 1099 data from external source?

Yes, ezW2 can import contractor list and most 1099 data from the external .csv file. You can click the top menu "Current Company" then click "Import 1099" sub menu to access this feature.

If your data is saved in Excel file, you can convert it easily by clicking Excel top menu "File", then click "Save As" to save it as .csv (comma delimited) file.

You can view step by step guide here about How to import 1099 NEC data


• 3. How to roll forward my last year's ezW2 data to the new version?


• 4. How can I Import W2 data from ezPaycheck payroll software?



Data Export

• 1. How to export the recipient list


• 2. How to export the W2 state data to text file

E-File

File W2 Forms Electronically

• 1. Can ezW2 Supports Efile of W2 and W3?
Yes, ezW2 can generate the efile document that you can upload to SSA.


• 2. how to efile W2 & W3 forms
  
  
• 3. Must I get a User ID before I submit my file?
Yes


• 4. Where can I get User ID
  
  
• 5. What is the EIN I need to use for efile?
It is the submitter's EIN, the EIN of the company you work for.
If you are a third-party submitter, you need the EIN of your own company, not the EIN of the company(s) for which the wage report(s) is/are being submitted.


• 6. How to upload efile document to SSA site
  
  
• 7. How to efile W2 forms to state site
  
  

  File 1099-nec Forms Electronically

• 1. Can ezW2 Supports Efile of 1099-nec and 1096?
Yes, ezW2 can generate the efile document that you can upload to IRS.


• 2. how to efile 1099-nec and 1096 forms
  
  
• 3. How to upload 1099 efile document created by ezW2 software to IRS site
  
  
• 4. How to look up tax return status after filing 1099 electronically to IRS site
  
  
• 5. What is Transmitter Control Code (TCC). How to request TCC?
  
  

Use ezW2 with ezPaycheck, QuickBooks, ezAccounting, ezW2Correction and Other Software

• 1. How ezW2 software works with ezPaycheck payroll software


• 2. How ezW2 software works with ezAccounting software



• 3. How ezW2 software works with QuickBooks software



• 4. How to export QuickBooks Employee list into .csv file



• 5. How ezW2 software works with Peachtree, Sage, Microsoft Money and other software
ezW2 can import W2 and 1099 data from .csv file. If you are using payroll software from other companies, you can export data or recipient list from that software to .csv file first.

If you can only export data into Excel file, you can convert Excel into .csv file easily by
- Clicking Excel file top menu "File", then click "Save As"
- Then save file as .csv (comma delimited) file.

Sample W2 data file and how to import W2 data
https://www.halfpricesoft.com/w2-software/howto-import-w2-data.asp

Sample 1099 data file and how to import 1099 data
https://www.halfpricesoft.com/1099-nec-software/ezw2-import-1099-nec-data.asp


• 6. How ezW2 works with ezW2Correction to file W2C and W3C forms
  
  

Account Management

• 1. I am a CPA. Can ezW2 software support multiple client accounts with no extra charge
  Yes, ezW2 software can support unlimited accounts with no extra. It may be one reason that many accountants like this software.


• 2. How to add a new account
  


• 3. How to switch account


• 4. How to edit data folder directory


• 5. How can multiple users share the same data

Mulitple Users Data Sharing and Network Printing

• 1. Can ezW2 allow mutiple users to share the same account and print tax forms?
Yes, ezW2 2013 and later can support this feature.


• 2. How can multiple ezW2 users share the account data stored on server
If your company has a server, you can follow this guide step by step to share data and print tax forms


• 3. How can multiple ezW2 users share the same account data with a shared folder if the company does not have a server

Data Backup, Restore and Transfer

• 1. How to roll foward last year data?
  
  
• 2. How to backup ezW2 data?
  
  
• 3. How to restore ezW2 data?
  
  
• 4. How to read ezW2 backup data from USB
  


• 5. How to move ezW2 software to my new computer
  

Instructions Link

• Where I can find instructions of w-2 forms?
  You can print instructions from ezW2 software.
  - Start ezW2
  - Click the top menu "Current Company->Form W2" to open W-2 form
  - Click "Print Instructions" button.
  
  You can find more information here:
  Instruction W-2 & W-3
  https://www.irs.gov/pub/irs-pdf/iw2w3.pdf
  
  Where To File W-2
  http://www.ssa.gov/employer/whereto.htm
  
  1099-NEC instruction
  https://www.irs.gov/pub/irs-pdf/i1099msc.pdf

Troubleshooting

Installation

• 1. ezW2 installation issues and solutions



Run ezW2

• 2. ezW2 suddenly stopped working. How to fix it?



License

• 3. Why I cannot register the license key?



Data Import

• 4. ezW2 import data from ezPaycheck error and solution


• 5. ezW2 import W2 data from .csv error and solution


• 6. ezW2 import 1099 data from .csv error and solution