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How to Correct an Incorrect Tax Year and/or EIN Error on W-2 Tax Form

Please refer to IRS W2C and W3C document for the latest guide.
https://www.irs.gov/pub/irs-pdf/iw2w3.pdf

Correcting an incorrect tax year and/or EIN incorrectly reported on Form W-2 or Form W-3

To correct an incorrect tax year and/or EIN on a previously submitted Form W-2 or Form W-3, you must prepare two sets of Forms W-2c and W-3c.

Step 1: Prepare one Form W-3c along with a Form W-2c for each affected employee. On the Form W-3c, enter the incorrect tax year in box a, and the incorrect EIN originally reported in box h. Enter in the “Previously reported” boxes the money amounts that were on the original Form W-2. In the “Correct information” boxes, enter zeros.

Step 2: Prepare a second Form W-3c along with a second Form W-2c for each affected employee. On the Form W-3c, enter the correct tax year in box a and/or the correct EIN in box e. Enter zeros in the “Previously reported” boxes, and enter the correct money amounts in the “Correct information” boxes.

With ezW2Correction software, you can enter the W-2C form data manually, or you can import data from spreadsheet, efile document or ezW2 software.

Related Links:

  • How to edit and print W2C form on white paper

  • How to edit and print W3C form on white paper

  • How to efile W2C and W3C forms

  • How to import W2 data


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