Product Download Purchase Support Deals Online Solution  Cart  Sign In

Can I Use Excel for Payroll?


Yes, business owners may process payroll using Microsoft Excel when there are only a small number of employees. However, processing payroll with payroll software offers several advantages over using Excel. Payroll software offers advanced features and benefits that can save time, reduce errors, and ensure compliance with payroll-related laws and regulations. It can be a valuable investment tool in streamlining payroll processes and improving overall efficiency for many employees.

1. Tax Rate Updates

Payroll software providers typically keep their systems up-to-date with the latest payroll tax rates and regulations. It saves you the time and effort required to manually update tax rates in Excel.

2. Automation and Accuracy

Payroll software automates many aspects of payroll processing, which will reduce the likelihood of errors that can typically occur with manual data entry in Excel. Payroll software can automatically calculate wages, taxes, deductions, and benefits based on the latest tax rates and company policies, ensuring accuracy and compliance.

How to add and print paychecks in minutes:

3. Print Paychecks

Payroll software can save time and money by printing paychecks on blank stock using various formats, such as check-in-top, check-in-middle, check-at-bottom or 3-per-page. Customers may also customize the design and include a company logo and other customized items.

Payroll software can also fill in data on pre-printed checks.

  • Sample paycheck and stubs
  • With ezPaycheck, you can process the paychecks in house easily.

    4. Print Tax Forms and Tax Reports

    Payroll software can print tax forms such as W2, W3, 941 and 940. It can also generate various reports to help file Federal, state and local forms.

    how to print form 941.

    5. Security and Data Backup

    With payroll software, customers can easily backup payroll data to protect sensitive information. Employers can quickly restore data when there is data loss due to hardware failures or other unforeseen events.

    6. Scalability

    As the business grows and the number of employees increases, payroll software can handle the increased workload more efficiently than Excel, which will undoubtubly become more time-consuming.

    payroll software

    ezPaycheck Makes 2024 Payroll An Easy, In-House Task!

    (For Windows and Mac)

  • Trusted by Thousands for Two decades.
  • Calculate Federal & State Taxes, Print Paychecks, Print W2, W3, 941, 943 and 940.
  • User-friendly, Easy-to-use
  • No monthly fee. No hidden cost.

  • Try it free for 30 days with no obligation. No credit card required.


    Related Links:

  • ezPaycheck Quick Start Guide

  • How a add a new company account

  • How to handle both employees and contractors

  • How to handle restaurant tips

  • How to add a custom deduction and withhold it from each paycheck automatically

  • How to handle local taxes

  • How to handle State Disability Insurance (SDI)

  • How to print paycheck in different formats: check-on-top, check-in-middle, check-at-bottom or 3-per-page

  • How to print paycheck on blank stock

  • How to print paycheck on pre-printed checks

  • How to print paycheck with company logo

  • How to adjust check printing position

  • Sample Paychecks