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ezPaycheck software: how to print Forms W2, W3, 940 and 941 by entering the data manually without entering paychecks

ezPaycheck payroll software is very flexible. Customers can use the manual YTD feature to enter the summary data for employee only to print W2, W3, 941 and 940 forms.

You should consider using this feature if
  • you are a new ezPaycheck customer and need to print the tax forms for last year
  • you are a CPA
  • you just want to enter the tax data manually
    payroll software

    ezPaycheck Makes Small to Midsize Business Payroll An Easy, In-House Task!

    Trusted by Thousands of New and Seasoned Clients Each Year Since 2005.
    Calculate Federal & State Taxes, Print Paychecks, Print W2, W3, 941 and 940.
    Free General Customer Support

    Try it free for 30 days with no obligation and no credit card needed. ezPaycheck is compatible with Windows and Mac.

    **$109/calendar year - print paychecks in minutes**

    No monthly fee. No hidden cost.

        

    Step 1: Download ezPaycheck payroll software and add employees there

    You can follow the Quick Start Guide to set up ezPaycheck and add employees

    Step 2: Print Tax Form W2, W3, 940

  • 1.Click the top menu "Company" then "duplicate company" to duplicate current company. You can use a new name as "Company ABC Yearly"

  • 2. Click the top menu "Company" then "select company" to switch current database to "Company ABC Yearly".

  • 3. (Optional): View check list and delete all checks for that year if you have entered any checks.

    You can select multiple checks and click the DELETE button to delete multiple checks by one click.

  • 4. click left menu "Employees" then "List Employee" to view employee list.

    Select one employee from list, and manually enter the YTD data for the whole year. For example: If you need to print report for Year 201X, the pay date should be 12/31/201X, the Pay start date should 1/1/201X, and pay ending date should be 12/31/201X.

    Then repeat this process to enter the YTD for other employees.





  • 5. Click the ezPaycheck left menu "Report and Forms" then "Forms", you can print W2, W3 and 940 forms now.

    Step 3: Print Form 941 quarterly report

  • 1.Click the top menu "Company" then "duplicate company" to duplicate current company. You can use a new name as "Company ABC 941"

  • 2. CLick the top menu "Company" then "select company" to switch current database to "Company ABC 941".

  • 3. click left menu "Employees" then "List Employee" to view employee list.

    Select one employee from list, and manually enter the YTD data for that quarter only. For example: If you need to print 941 for 4th quarter, the pay date should be 12/31/201X, the Pay start date should 10/1/201x, and pay ending date should be 12/31/201x.

    Then repeat this process to enter the YTD for other employees.

  • 4. Click the ezPaycheck left menu "Report and Forms" then "Forms", you can print Form 941.


    Related Links:

  • ezPaycheck Quick Start Guide


  • How a add a new company account

  • How to handle both employees and contractors

  • How to handle restaurant tips

  • How to add a custom deduction and withhold it from each paycheck automatically

  • How to handle local taxes

  • How to handle State Disability Insurance (SDI)

  • How to print paycheck in different formats: check-on-top, check-in-middle, check-at-bottom or 3-per-page

  • How to print paycheck on blank stock

  • How to print paycheck on pre-printed checks

  • How to print paycheck with company logo

  • How to adjust check printing position

  • Sample Paychecks


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