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How to Print W2 Forms for Employees

ezPaycheck payroll software can print W2 and W3 tax forms. The W2 form is generated automatically based on paycheck data.

  • ezPaycheck prints employee copies on white paper with one-per-page format and 4-up format.
  • ezPaycheck prints W2 copy A and W3 for SSA with one-per-page format on red forms. (You can order the red forms from your local office stores. You can also order W2 W3 red form from our site.)

    If you need more controls for W2 and W3 printing (ie: edit form, efile, pdf printing, white paper printing), you can use ezW2 software with ezPaycheck. ezW2 is approved by SSA to print W2 and W3 on white paper. ezW2 can read data from ezPaycheck. ezW2 can paper print, pdf print and efile W2, W3, 1099-misc and 1096 forms.

    If you just start ezPaycheck at the end of year and do not have paychecks in account, you can refer this guide
    How to print W2, W3, 941 and 940 tax form by ending data manually>

    You can find step by step guide to print W2 forms below:

    payroll software
    ezPaycheck payroll software has been trusted by thousands of successful businesses for more than one decade. It helps you process payroll taxes, print paychecks and file tax forms easily and smoothly.

    If you have not installed this software, you can download and try it free for 30 days with no obligation and no credit card needed. This paycheck software is compatible with Windows 10, 8.1, 8, 7, XP, Me, 2003, 2000 and Vista systems.

    **$89/calendar year - Unlimited check printing, No hidden cost**

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  • Step 1: View W2 Form

  • You can click the ezPaycheck left menu "Forms and Reports" then click the sub menu "Forms" to view Form options on screen.

  • Click the "W-2 Forms" button to view W2 forms w2 w3 option
    (Click image to enlarge)

    Step 2: Print W2 Form

  • 1. Select the tax year
  • 2. Select the employee
  • 3. ezPaycheck will generate the W2 form automatically based on paycheck data.
  • 4. Choose the form you want to print
  • 5. Click the PRINT button to print forms.

    Employee copies: W-2 copy B, C and 2

    As an employer, usually you need furnish W2 copy B, copy C and copy 2 to employees. You can print one form per page and you can also print employee forms in 4-up format.

    SSA Copy: W2 Copy A

    You can choose Copy A option to print copy A data on red forms for SSA return

    - ezPaycheck can print W2 form copy B, C, D, 1 and 2 on white paper. The format is one-form-per-page.

    print W2 form in one form per sheet format
    (Click image to enlarge)

    - ezPaycheck 2015 and later version will allow customers to print employee copies in 4-up format.

    print W2 forms in 4-up format
    (Click image to enlarge)

    - You should use the red forms for W-2 copy A. ezPaycheck prints data only when you choose Copy A option. ezPaycheck just prints the data on the top red form now. You void the bottom one.

    - You can choose Copy A option to print data on preprinted forms for copy B, C, D, 1 and 2 too.

    - SSA will accept the form printed in one-form-per-page format.

    print W2 forms
    (Click image to enlarge)

    Form Printing Alignment

    Most customers should be able to use default settings to print W2 on red forms. If you need to adjust printing position for your printer, you can edit the offset values.

    print W2 forms alignment

    Need more functions to prepare and file tax forms

    If you need more constrols on W2 form (such as pdf printing, efile features and 1099 printing so on), you can use ezW2 software with ezPaycheck.

    ezW2 is approved by SSA to print all W-2 and W3 forms on white paper to save your cost on red forms. It can print 1099-misc and 1096 forms also. ezW2 software can read data from ezPaycheck software directly.

    You should consider using ezW2 if

  • You are a CPA with many clients
  • You have more than 10 employees. ezW2 will save money on red forms.
  • You need to file 1099-MISC and 1096 tax forms also.
  • You need to convert recipient copies into PDF format and email the files.
  • You need to file W2 forms electronically
  • Or you need to more controls, for example: edit the W-2 form

    How ezPaycheck works with ezW2 software

    Many ezPaycheck customers like to use ezW2 with ezPaycheck payroll software to file tax forms. If you like to save cost on red forms, you can download and try ezW2 before purchasing it at

    Related Links:

  • How to Print W3 Forms

  • How to print paycheck in different formats: check-on-top, check-in-middle, check-at-bottom
  • How to print paycheck on blank stock
  • How to print paycheck on pre-printed checks
  • How to print paycheck with company logo
  • How to print a paycheck with signature
  • How to print a paycheck with two signature lines
  • How to adjust check printing position

  • How Can I Hide Social Security Numbers on Payroll Check Stubs

  • How to create a paycheck by hourly rate
  • How to create a salary paycheck

  • Sample Paychecks

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