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Affordable Care Act (ACA) and Form 1095 FAQs

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  • General Questions
  • Download, install and Uninstall
  • Purchase, Update, Upgrade

  • Quick Start Guide
  • Account Management
  • Backup and Restore

  • Prepare, Edit and Print ACA Forms
  • Data Import
  • E-file ACA Forms to IRS
  • Correction and Replacement
  • File ACA forms to State

  • Multiple User and Network Setup
  • Using ez1095 with QuickBooks and Other System

  • Troubleshooting

  • More About ACA Forms

      

    General Questions

    • 1. What is ACA (Affordable Care Act)?
      The Affordable Care Act contains comprehensive health insurance reforms and includes tax provisions that affect individuals, families, businesses, insurers, tax-exempt organizations and government entities. These tax provisions contain important changes, including how individuals and families file their taxes. The law also contains benefits and responsibilities for other organizations and employers.

    • 2. Do I need to file ACA forms
      Yes, you need to file
      - if you are an employer with 50 or more full-time employees
      - if you have fewer than 50 employees, but are a member of an ownership group with 50 or more full-time equivalent employees, you are subject to the rules for large employers.
      - if you are a self-insured employer

    • 3. Is ez1095 for me?
      Yes, if you need file form 1095-C, 1094-C, 1095-B and 1094-B.

    • 4. Is support free for ez1095?
      Yes, the general technical support is free. However, we will charge a fee for special service (for example: customized design.)

    • 5. Can I try ez1095 for free before purchasing?
      Yes, you are welcome to download and try ez1095 software for free before purchasing with no obligation.

    • 6. Can I upload the data? I have thousands of forms to file.
      Yes, you can import form data from .csv file. If you have data in Excel file, you can convert it to .csv file easily. You can download sample data files and view step by step guide to import data from our site.

    • 7. Do I still need to purchase pre-printed forms?
      With ez1095 software, you can print forms for recipients and IRS on white printing paper. No pre-printed form is needed.

    • 8. Will IRS accept the forms printed on white paper?
      Yes, IRS will accept the 1095 and 1094 forms printed by ez1095 on white paper. We already submitted our sample forms to IRS for approval.

    • 9. What kind of envelopes I should use to mail the forms to my employees?
      With ez1095 software, you can print the optional mailing address sheet with the forms. So you can mail the forms with #10 double Windows envelopes easily.

    • 10. Can ez1095 software support multiple companies?
      Yes, ez1095 software can support multiple company accounts on the same machine with no extra charge.

    • 11. When must I furnish the statements to full-time employees?
      You should furnish the statement to each full-time employee on or before January 31 of the year immediately following the calendar year to which the information relates

    • 12. When should I submit forms to IRS
      You must file Form 1094-C and Form 1095-C for each employee with the IRS on or before February 28 (March 31 if filed electronically) of the year immediately following the calendar year for which the offer of coverage information is reported.

    • 13. Is my data safe to prepare ACA forms with ez1095 software
      Yes, your data is safe. ez1095 software is desktop application. No internet connection is required to run ez1095 to prepare and print forms. You have the full control of your data. ez1095 software also comes with database backup and restore.

    • 14. Does ez1095 support efile feature
      Yes, ez1095 can generate the efile document that you can upload the IRS site. Click here to learn more about how to efile 1095 forms

      15. Can ez1095 print correction form?
      Yes.

      16. Can ez1095 efile 1095 correction forms?
      Yes, ez1095 can generate the efile document for 1095 correction. You can upload the efile document to IRS site.

      17. My company has 1900 employees. Will ez1095 work for us? Yes. Some of our clients have over 10,000s employees. Ez1095 can work for you with no problem.

      18. I used other software last year. If I switch to ez1095 software, can I import data easily?
      Yes, ez1095 can import data from your last year's efile documents easily. It can also import data from spread sheet. This guide will help. You are welcome to download ez1095 software, import data and test drive the feature with no obligation.

    Install and Uninstall

    • 1. Does ez1095 software work with Windows 10 machine?
    • Yes.

    • 2. What are the System Requirements for ez1095 software?

    • Windows Vista, 7, 8, 8.1, 10 and other Windows computers, 32-bit or 64 bit, .Net Framework v2.0 or later

    • 3. I am using XP machine with .net framework 1.0. Where I can find .net framework 2.0 and later?

    • You can download .net framework from Microsoft web site and installed it on your machine. The .net framework 1.1, 2.0, 3.0 or later can coexist. Following is the download link of Microsoft .net Framework Version 3.5.

      https://www.microsoft.com/downloads/details.aspx?FamilyID=0856EACB-4362-4B0D-8EDD-AAB15C5E04F5&displaylang=en

      You can install the .net framework first, then install ez1095

    • 4. Can ez1095 run on MAC machine?
    • Please check this article How to run Windows application on MAC machine

    • 5. How to uninstall ez1095 software?

    • Open Programs and Features by clicking the Start button, clicking Control Panel, clicking Programs, and then clicking Programs and Features. Select ez1095 from program list, and then click Uninstall.

    • 6. How to update ez1095 software?

    • 7. What are permissions are needed to run ez1095?


    Purchase, Update and Upgrade

      Purchase

    • 1. What is the cost of ez1095?
      ez1095 paper printing single version is $195. If you need the efile or multiple user version, you can check the price list here.

      All versions can support the white paper printing function. All versions can support unlimited accounts and forms on the same machine with no extra charge.

    • 2. Is there any extra charge to add a new company account or a new recipient.
      No, ez1095 can support unlimited accounts and forms with one flat rate. That is maybe one reason many accountants, CPAs and tax service providers like this software.

    • 3. How to purchase this 1095 and 1095 form printing software?
      ez1095 software can be purchased from: https://www.halfpricesoft.com/aca-1095/aca-1095-software.asp#purchase. Our system will send you the key code once the transaction completes.

    • 4. How long it takes to get the license key?
      Our system will send the key automatically once the transaction completes. Some mail server may block the message. If you cannot get it in 30 minutes, please contact us at services@halfpricesoft.com.

    • Update

    • 1. How to update ez1095 software?

    • 2. If I install ez1095 2020 edition, will it overwrite my 2019 data?
    • No. ez1095 2020 and 2019 can co-exist on your computer and they will use different data folders. As precaution, you can backup your data first easily.

    • Can I roll forward my 2019 data?
    • Yes. You can view this guide to roll forward your ACA form data easily.

    • I still need to print some 2019 forms. Can I install ez1095 2020 now?
    • Yes. Ez1095 2019 and 2020 edition can co-exist on your machine. You can continue to work on your 2019 forms after you install ez1095 2020 edition.

      Upgrade

    • I purchased ez1095 2020 Single user version. Can I upgrade it to ez1095 2020 multiple user version by paying the price difference?
    • Yes. Please contact us and let us know how many extra licenses you need. We will send you the special upgrade link.

    • I purchased ez1095 2016 Single user efile version in 2016. Can I efile 2016 ACA forms in Year 2020?
    • Yes. Please contact us for the special link to upgrade your ez1095 with Year 2020 efile schema.


    Account Management

    • 1. Can ez1095 support multiple company accounts?
      Yes, ez1095 can support multiple accounts on the same machine with no extra charge.

    • 2. How to add a new account
      Start ez1095, then click the top menu "Company Management" then "Add Company" to add a new company account.

    • 3. How to switch current company account
      Start ez1095, then click the top menu "Company Management" then "Select Company" to switch the current company account.



    Data Backup and Restore


    Prepare, Edit and Print Forms


    Data Import


    Multiple User and Network Setup


    ACA Electronic Filing

    Testing

    Production

    Replacement

    • My 1095 and 1094 submission was rejected by IRS. Can ez1095 efile replacement forms?
      Yes. On ez1095 efile screen, you can check the option "Is Replacement" to the efile documents for replacement.

    • How to efile 1095 replacement

    Correction


    File ACA Forms to State

    If your state accept the IRS format efile documents, you can send the same documents to IRS and to your state.



    Using ez1095 with QuickBooks and Other System




    Troubleshooting


    More About ACA Forms